Administrative Assistant: Front Desk Operations-B

TECH Inc.; Hutchinson, Northern (KS, KY); Hybrid; USD 28,000 - 38,000; Full time

Job summary

TECH Inc. in Hutchinson, KS is seeking an Administrative Support specialist to provide clerical and program support while maintaining records for the agency.

The role focuses on delivering friendly service to clients, staff, and the public, and keeping the lobby and office operations efficient. Responsibilities include data entry, scanning, mail handling, greeting visitors, managing correspondence, scheduling vehicle routes and inventory, and ensuring data integrity across databases.

Qualifications

• General administrative duties including data entry, copying, and scanning documents.
• Manage office operations for efficiency and effectiveness.
• Handle incoming/outgoing correspondence and greet visitors.

Responsibilities

• Prepare and distribute materials and reports as needed.
• Prepare and distribute incoming office supply orders.
• Enter and manage data in relevant databases accurately.
• Maintain data confidentiality across the organization.

Skills

Clerical tasks

Data entry

Customer service

Office organization

Education

2 year degree

Job description

Description

Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.

ESSENTIAL POSITION JOB RESPONSIBILITES/DUTIES

Other duties may be assigned.

Administrative Support:

• Perform general administrative duties such as data entry, copying, and scanning documents.
• Manage and organize office operations and procedures to efficiency and effectiveness.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.
• Keep the lobby space neat and tidy
• Assist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance/communications, monthly KDOT report, etc.
• Update and distribute van route schedules.
• Maintain vehicle books in KDOT vans and buses.
• Track and schedule vehicle inventory.
• Handles all deliveries that enter facility
• Oversee the issuance and tracking of building keys.
• Restock office items (paper, staples, pens, ect.)
• Other duties as assigned

Program Support:

• Prepare and distribute materials and reports as needed.
• Prepare and distribute incoming office supply orders.

Data Management:

• Enter and manage data in relevant databases and systems accurately.
• Ensure data integrity and confidentiality in all aspects of data management.

Requirements

2 year degree

1 year of clerical experience