Administrative Assistant: Front Desk Operations-B

Training and Evaluation Center of Hutchinson Inc; Hutchinson (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Training and Evaluation Center of Hutchinson Inc is seeking an Administrative Support professional to perform clerical duties, data entry, and maintain orderly office operations on-site in Hutchinson, KS. The role supports program and data management and requires attention to detail and reliable data handling.

The position includes greeting visitors, handling correspondence, organizing records, and sustaining efficient office processes, with responsibilities spanning vehicle-related tasks and

Qualifications

• 2 year degree required.
• 1 year of clerical experience required.
• Ability to manage data and maintain records.

Responsibilities

• Perform general administrative duties such as data entry, copying, and scanning documents.
• Manage and organize office operations to efficiency and effectiveness.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.
• Keep the lobby space neat and tidy
• Assist with assigned organizational needs including Vehicle Check Out, Fuel Card distribution and Car Wash Cards, and related tasks.
• Update and distribute van route schedules.
• Maintain vehicle books in KDOT vans and buses.
• Track and schedule vehicle inventory.
• Handle all deliveries that enter facility.
• Oversee the issuance and tracking of building keys.
• Restock office supplies (paper, staples, pens, etc.).
• Other duties as assigned
• Prepare and distribute materials and reports as needed.
• Prepare and distribute incoming office supply orders.
• Enter and manage data in relevant databases and systems accurately.
• Ensure data integrity and confidentiality in all aspects of data management.

Skills

Data entry

Copying

Scanning

Greet visitors

Office organization

Correspondence handling

Education

2 year degree

Job description

Description

Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.

ESSENTIAL POSITION JOB RESPONSIBILITES/DUTIES

Other duties may be assigned.

Administrative Support:

• Perform general administrative duties such as data entry, copying, and scanning documents.
• Manage and organize office operations and procedures to efficiency and effectiveness.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.
• Keep the lobby space neat and tidy
• Assist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance/communications, monthly KDOT report, etc.
• Update and distribute van route schedules.
• Maintain vehicle books in KDOT vans and buses.
• Track and schedule vehicle inventory.
• Handles all deliveries that enter facility
• Oversee the issuance and tracking of building keys.
• Restock office items (paper, staples, pens, ect.)
• Other duties as assigned

Program Support:

• Prepare and distribute materials and reports as needed.
• Prepare and distribute incoming office supply orders.

Data Management:

• Enter and manage data in relevant databases and systems accurately.
• Ensure data integrity and confidentiality in all aspects of data management.

Requirements

2 year degree

1 year of clerical experience