Administrative Assistant & Front Desk Coordinator (Onsite)

Diversified Services Network, Inc.; Springfield (IL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Vision Insurance

Disability insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Paid Holidays

Job summary

Diversified Services Network, Inc. in Springfield, IL is seeking an Administrative Assistant to provide onsite administrative support and assist with document processing for the Eligibility project.

You will greet visitors, manage mail, assist with data entry and document tracking, coordinate meetings, and help maintain organized filing and confidential records. This is a full-time, on-site role with standard business hours and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Experience in a professional office environment.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong interpersonal skills and a positive, team-oriented attitude.

Responsibilities

• Greet visitors and maintain a professional and welcoming front desk as needed.
• Receive, sort, and distribute incoming mail and packages as needed.
• Prepare and process outgoing mail and shipments.
• Assist the Eligibility Services team with document intake and processing.
• Review, organize, scan, and file electronic documents.
• Maintain accurate filing systems and ensure confidential records are properly secured.
• Assist with data entry and document tracking.
• Support office operations by ordering supplies and maintaining an organized work environment.
• Schedule meetings and assist with general administrative tasks as needed.
• Perform other administrative duties as assigned.

Skills

Customer service

Organizational skills

Discretion with confidential info

Multitasking

Interpersonal skills

Team-oriented attitude

Communication skills

Education

High school diploma

Associate degree preferred

Tools

Word

Excel

Outlook

Job description

Diversified Services Network, Inc. in Springfield, IL is seeking an Administrative Assistant to provide onsite administrative support and assist with document processing for the Eligibility project.

You will greet visitors, manage mail, assist with data entry and document tracking, coordinate meetings, and help maintain organized filing and confidential records. This is a full-time, on-site role with standard business hours and a comprehensive benefits package.