Front Office & Admin Assistant — Onsite, Mon-Fri 8:30–4:30

Catholic Charities; Springfield (IL); On-site; USD 22,000 - 25,000; Full time

Job summary

Catholic Charities in Springfield, IL is seeking a dedicated Office Assistant to support front desk operations onsite. The role features a full-time schedule, Monday–Friday, with an 8:30 am–4:30 pm shift, and salary in the $16.00–$18.00 hourly range.

You will greet visitors, handle phones, manage mail, data entry, and general administrative tasks to assist the Administrative Services Coordinator and the wider staff.

Qualifications

• High School diploma or GED is required.
• Receptionist, administrative, customer service, or social services experience preferred.
• Strong computer skills and proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Strong organizational skills and professional demeanor.

Responsibilities

• Greet visitors and manage a multi-line phone system.
• Receive deliveries and notify recipients; process mail.
• Provide clerical and data-entry support.
• Process the daily deposit.
• Maintain donor database with regular clean-up.
• Prepare checks weekly for accounting.
• Order office supplies and maintain supply room.
• Coordinate conference room reservations and meals.
• Maintain a clean, professional reception area.
• Perform other administrative duties as assigned.

Skills

Customer service

Verbal communication

Written communication

Organization

Professional demeanor

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Catholic Charities in Springfield, IL is seeking a dedicated Office Assistant to support front desk operations onsite. The role features a full-time schedule, Monday–Friday, with an 8:30 am–4:30 pm shift, and salary in the $16.00–$18.00 hourly range.

You will greet visitors, handle phones, manage mail, data entry, and general administrative tasks to assist the Administrative Services Coordinator and the wider staff.