Front Desk & Admin Coordinator

Catholic Charities Diocese of Springfield Illinois; Springfield (IL); On-site; USD 22,000 - 28,000; Full time

Job summary

Catholic Charities Diocese of Springfield Illinois is seeking a friendly, detail-oriented receptionist for our Springfield office. This onsite, full-time role supports front desk operations, handles multi-line phone calls, greets visitors, and performs data entry and clerical tasks to keep the office running smoothly.

You will manage mail, deposits, donations records in the donor database, coordinate conference room logistics, and assist the Administrative Services Coordinator.

Qualifications

• High School diploma or GED required.
• Previous receptionist/administrative or customer service experience preferred.
• Strong computer skills and proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Professional demeanor with respectful interaction with staff and public.
• Background check required.

Responsibilities

• Greet visitors at the front desk in a professional and welcoming manner.
• Answer and manage a multi-line phone system; direct calls and take messages.
• Receive deliveries and notify recipients; process mail.
• Provide clerical and data entry support to the Administrative Services Coordinator and staff.
• Process daily deposits and donor database data entry; ensure database integrity.
• Coordinate conference room reservations and meeting logistics; arrange meals/refreshments and supplies.
• Maintain a clean, organized reception area and office supply room.
• Perform other administrative duties as assigned.

Skills

Customer service

Microsoft Office

Verbal and written communication

Organization

Professional demeanor

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Catholic Charities Diocese of Springfield Illinois is seeking a friendly, detail-oriented receptionist for our Springfield office. This onsite, full-time role supports front desk operations, handles multi-line phone calls, greets visitors, and performs data entry and clerical tasks to keep the office running smoothly.

You will manage mail, deposits, donations records in the donor database, coordinate conference room logistics, and assist the Administrative Services Coordinator.