Administrative Assistant-Foundation

UNC Health Careers; Patton Park (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

UNC Health is seeking an Administrative Assistant, Foundation who will be the primary point of contact for visitors and will support donor relations, event coordination, financial management, and database upkeep.

This full-time onsite role at Pardee Foundation requires meticulous data entry, accurate record keeping, strong written and verbal communication, and the ability to train staff on database tools and procedures.

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• Experience in customer service or administrative support.
• High accuracy in data entry and record maintenance; ability to multitask.
• Strong written and verbal communication for donor relations and training staff.
• Experience with spreadsheets, databases or other table data; familiarity with Word, Constant Contact, and general office software.
• Experience handling financial documentation and/or preparing financial reports.
• Experience in planning and executing events, including volunteers and auction items.

Responsibilities

• Accurately enters and acknowledges gifts, pledges, and contributions; handles event tickets and sponsorships.
• Maintains confidential donor records and generates lists for communications and reports.
• Coordinates major events; manages committees and volunteers; oversees silent auction components.
• Handles checks and invoices; prepares financial packets for meetings and audits.
• Takes minutes for finance and board meetings; prepares documentation for meetings.
• Generates reports; creates and validates customized queries; audits and cleans data in Virtuous CRM.
• Trains staff on database usage and documents procedures.

Skills

Customer service

Administrative support

Data entry

Donor relations

Event coordination

Training staff

Communication

Education

Associate's degree or equivalent

Tools

Microsoft Word

Excel

Constant Contact

Virtuous CRM

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:

The Administrative Assistant, Foundation is the primary point of contact for visitors to the Foundation and plays a critical role in managing various administrative functions to support the Foundation’s operations. The position is pivotal in ensuring smooth operations across donor relations, event coordination, financial management, and database management.

Responsibilities:

• Accurately enters and acknowledges gifts, pledges, and contributions. Handle event tickets and sponsorships efficiently.
• Maintains accurate and confidential donor records. Produces lists for communications and reports. Regularly updates and maintains the Foundation’s donor database to ensure data integrity.
• Collaborates with the team to organize the Foundation’s major events. Manages event committees and volunteers. Oversees the silent auction component of events. Maintains comprehensive event binders.
• Handles checks and invoices. Prepares financial packets for meetings and maintain records for audits.
• Takes minutes for finance and board meetings. Prepares necessary documentation for meetings.
• Generates and distributes reports and lists. Creates, executes, and validates customized queries. Ensures the accuracy and integrity of data in the Virtuous database. Conduct regular data audits and clean-ups. Clean and manage email lists, ensuring alignment with Virtuous CRM.
• Trains staff on database usage and best practices. Document procedures and manage database tools.

PARDEE

Other information:

QUALIFICATIONS

Required

• Associate’s degree or equivalent combination of education and experience.
• Experience working in a customer service or administrative support capacity.
• High level of accuracy in data entry and record maintenance. Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills for donor relations, meeting documentation, and training staff.
• Experience working with spreadsheets, databases or other table data. Experience with standard office productivity suite applications such as Microsoft Word, Constant Contact, and other general office software.
• Experience handling financial documentation and/or preparing financial reports.
• Experience in planning and executing events, including managing volunteers and auction items.

Preferred

• Proficiency with Microsoft Office products, including mail merges, form creation, simple formulas, and VLOOKUP.
• Experience with Virtuous database preferred.

05.5905.9851

Job Details

Legal Employer: Pardee - HCHC

Entity: Pardee UNC Health Care

Organization Unit: Pardee Foundation

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: PARDFOUND

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.