Executive Assistant I, Foundation and Philanthropy

Advocate Health; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Atrium Health Foundation seeks an experienced Executive Assistant to support the President who also serves as VP of Philanthropy for NC and GA markets. The role demands superior calendar coordination, travel planning, and polished communication with high-profile stakeholders.

Responsibilities encompass meeting planning, document preparation, budget assistance, and staff training. A High School Diploma is required, with strong Office proficiency and discretion essential for success.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and initiative.
• Strong written and verbal communication skills; liaising with senior leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development.
• Greets/high-level visitors, representing the executive leader and serving as liaison for organizational initiatives.
• Initiates communications with other leaders regarding operational, strategic, and substantive matters; resolves inquiries.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, conducts needed research, and compiles, analyzes, and summarizes information.
• Establishes and maintains filing systems and confidential records; may order supplies.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence.
• Serves as a resource for administrative staff.

Skills

Time management

Confidentiality

Initiative

Communication

MS Office

Document drafting

Attention to detail

Presentation skills

Education

High School Graduate

Tools

Microsoft Office

Job description

Experienced Executive Assistant needed to support the President of Atrium Health Foundation who is also the Vice President of Philanthropy for out NC and GA markets.

Experience Required:

• 2 years executive-level experience preferred. Typically requires 4 years in an administrative assistant position.

Knowledge, Skills & Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Major Responsibilities:

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
• Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
• Serves as a resource for other administrative staff, answering questions and providing training.

Education Required:

• High School Graduate

Physical Requirements and Working Conditions:

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.