Administrative Assistant for Town Administrator & Select Board- Town of Charlton

GetHired, Inc.; Charlton (MA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Four day work week

Paid time off - sick/holiday/personal

Medical insurance

Dental/vision/life/disability

Pension plan

Wellness program

Job summary

GetHired, Inc. is seeking an organized Administrative Assistant to support the Town Administrator and the Select Board in Charlton, MA.

You will manage records, assist with municipal communications, and help maintain websites and social media with accurate information. Ideal candidates have 3–5 years of municipal administration experience, strong MS Office and CMS skills, and a good grasp of local, state, and federal laws affecting municipalities.

Qualifications

• Three - Five years of administrative experience preferably in municipal government.
• Experience with websites and public communication.
• Associates or bachelors in communications or related field preferred.
• Knowledge of functions of municipal government.
• Knowledge of Local, State and Federal laws.
• Knowledge of public relations and communications practices.
• Previous experience as an administrative assistant in a municipal setting or equivalent experience and education.
• Strong communication and interpersonal skills.
• Knowledge and skill using Microsoft Office applications, website content management systems, social media platforms, email marketing platforms and basic graphic design software.
• Excellent organization and time management skills.
• Ability to exercise discretion and maintaining confidentiality.

Responsibilities

• Provide administrative support to the Town Administrator and the Select Board.
• Maintain communication across the Town to ensure websites and social media are updated with accurate information.
• Ensure departments, boards and committees are informed of accurate information according to Town Policy.
• Maintain day-to-day office operations including records and compliance, TA and Select Board support, financial and administrative support.
• Handle other duties as assigned with strong communication skills and understanding of municipal government.

Skills

Communication

Interpersonal skills

Organization

Time management

Discretion and confidentiality

Municipal government knowledge

Education

Associates or Bachelor's in communications or related field preferred

Tools

Microsoft Office

Website CMS

Social media platforms

Email marketing platforms

Graphic design software

Job description

Introduction:

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the Town Administrator and the Select Board. The duties including maintatining communication throughout the Town to ensure websites and social media are updated with accurate information. That departments, boards and committees are informed of accurate information and that information is up to date in accordance with Town Policy. The Administrative Assistant will maintain day to day office operations to include records and compliance, TA and Select Board support, finanical and administrative support, along with many other duties. The successful candidate will have strong communication skills with knowledge of maintaining websites, public communications an understanding of municipal government.

Qualifications:

• Three - Five years of administrative experience preferably in municipal government

• Experience with websites and public communication

• Associates or bachelors in communications or related field preferred

• Knowledge of functions of municipal government

• Knowledge of Local, State and Federal laws

• Knowledge of public relations and commuications practices.

• Previous experience as an administrative assistant in a municipal setting or equivalent experience and education.

• Strong communication and interpersonal skills

• Knowledge and skill using Microsoft Office applications, website content management systems, social media platforms, email marketing platforms and basic graphic design software.

• Excellent organization and time management skills

• Ability to exercise discretion and maintaining confidentiality.

Benefits:

• Four day work week

• Paid time off to include 15 sick days per year, 13 paid holidays, 3 personal days and 2 weeks vacation.

• Medical insurance (75/25 split)

• Dental, vision, life and disability insurance

• Worcester Regional County Retirement (Pension plan)

• Wellness program along with many other additional benefits offered

  Hourly rate: $24.07/hr - $26.57/hr dependent on qualifications and experience.

  Full scale: $24.07/hr - $30.06/hr through step progression.