Senior Executive Assistant to the Town Manager

Plainville Community Schools; Plainville (NY); On-site; USD 743,000 - 744,000; Full time

Job summary

Town of Plainville is seeking a Senior Executive Assistant to the Town Manager. The role provides high-level administrative support to the Town Council and Town Manager's office, manages the calendar and travel, and oversees daily operations.

A 4-day work week and salary range reflect the community-focused environment. The position requires a minimum of an Associate's degree and 5+ years of related experience, with potential for long-term growth within the role.

Qualifications

• Associate degree in secretarial science, business, or related field.
• 5+ years of increasingly responsible office management or secretarial experience, senior level experience preferred.
• An equivalent combination of education, experience, and training will be considered.

Responsibilities

• Compiles, composes, and distributes agendas, notices, resolutions, and packets for Town Council, boards, and committees.
• Attends meetings to record notes and manage the calendar and travel for the Town Manager.
• Oversees daily office operations, supplies, and clerical functions.
• Serves as primary contact for residents, business owners, and outside agencies to address inquiries.

Skills

Office management

Web platforms

Records management

Communication skills

Education

Associate's degree in secretarial science, business, or related field

Job description

• Position Type: Town of Plainville/ Town Hall
• Date Posted: 8/25/2026
• Location: Town of Plainville

JOIN OUR TEAM | CAREER OPPORTUNITY

Senior Executive Assistant to the Town Manager

Why Work With Us? A Town That Supports Its Employees.

We actively invest in our staff's growth, well-being, and work-life balance. Enjoy the flexibility of a 4-day work week in an amazing, supportive community that values your contributions. Here, your work directly shapes the community while giving you the time and support to thrive personally and professionally.

KEY HIGHLIGHTS & COMPENSATION

• Work-Life Balance: 4-Day Work Week, 35 hrs/wk
• Expected Starting Salary Range: $74,729 – $84,070 (Dependent on experience and qualifications)

Full Salary Range: $74,729 – $93,410 (Grade 110) (Reflects long-term career growth within the role)

POSITION SUMMARY

Under the general direction of the Town Manager, performs high-level, confidential administrative and executive tasks for the Town Council and Town Manager's office. Provides responsive service to residents, staff, and elected officials, and acts as lead office support over lower-level clerical staff. The position is salaried and generally follows a 35-hour, four-day work week, however, the nature of the position may require attendance at some infrequent evening or after-hours meetings and events.

CORE RESPONSIBILITIES

• Executive Support: Compiles, composes, and distributes agendas, notices, resolutions, and packets for Town Council, boards, and committees. Attends meetings to record notes.
• Office & Schedule Management: Manages the Town Manager's calendar and travel. Oversees daily office operations, supplies, and clerical functions.
• Public Liaison: Serves as primary contact for residents, business owners, and outside agencies to address and resolve inquiries.
• Digital & Budget Support: Serves as Town Webmaster, managing site content and staff training. Assists with annual budget preparation and coordinates legal eviction procedures per State Statutes.

MINIMUM QUALIFICATIONS

• Education: Associate's degree in secretarial science, business, or related field.
• Experience: 5+ years of increasingly responsible office management or secretarial experience, senior level experience preferred.
• (An equivalent combination of education, experience, and training will be considered).

KEY SKILLS & PHYSICAL REQUIREMENTS

• Skills: Knowledge of modern office practices, web platforms, and records management; strong prioritization, communication, and multi-tasking abilities.

Physical: Ability to sit/stand for long periods, lift up to 20 lbs, operate computer equipment, read reports, and communicate clearly.

4:00PM, Tuesday, September 8, 2026

This position will remain open until filled.

The Town of Plainville is an Affiantative Action and Equal Opportunity Employer.