Administrative Assistant for Student Access

Pierce College; Lakewood (WA); Presencial; USD 61.000 - 73.000; Tempo integral

Benefícios oferecidos por esta vaga

Telework after probation

Resumo da vaga

Pierce College seeks an Administrative Assistant to provide confidential support to the Associate Vice President of Student Access & Opportunity. The role involves records management, data entry, and project coordination across college departments to advance equity and belonging initiatives.

The position requires 2 years in a related admin role, strong MS Office and Excel skills, and the ability to work with a diverse student and staff community.

Qualificações

• GED or Highschool Diploma and 45+ quarter credits or 30+ semester credits from an accredited college or university OR equivalent professional experience in administrative roles.
• 2 years of experience in a progressively responsible administrative/clerical role.
• Experience maintaining records (manual and electronic) with high accuracy.
• Experience serving a diverse community of learners.
• Experience with budget planning, analysis, and reconciliation.
• Experience using Microsoft Office and Excel for data presentation.

Responsabilidades

• Provide confidential administrative support to the AVP of Student Access & Opportunity.
• Coordinate records management, data entry, and QA analysis in collaboration with AVP and deans/directors.
• Manage calendars, travel arrangements, reports, budgets, and contracts for day-to-day operations.
• Collaborate with HR, finance, and instructional sites to support equity-centered mission.

Conhecimentos

Data entry

Records management

Microsoft Office

Excel

Budgeting

Confidentiality

Communication

Formação

GED or Highschool Diploma + 30+ semester credits or 45+ quarter credits

Ferramentas

Microsoft Office

Excel

Descrição da vaga

Position Summary:

The starting salary range for this position is $61,332.00 to $72,900.00, with most candidates starting at $61,332.00. This is a full-time, permanent, classified, overtime-eligible position with the Pierce College District. This role is permanent after serving a six-month probationary period. The main work location is the Pierce College Fort Steilacoom campus and standard work hours are between 8:00am and 5:00pm Monday through Friday. This position reports directly to the Associate Vice President for Student Access & Opportunity and requires regular and consistent attendance. This position is eligible for one day of telework after completing the probationary period.

The mission of Pierce College is to create quality educational opportunities to a diverse community of learners to thrive in an evolving world. The Pierce College District is committed to being an anti-racist institution; to truly be anti-racist we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college. We work to ensure that every student in the Pierce College District feels valued, respected, and inspired to achieve their goals. We provide a brave space for Black, Indigenous, Persons of Color (BIPOC), LGBTQ/QTPOC students, students with disabilities, and all students and staff to seek refuge, and an opportunity for them to cultivate their strengths, intelligence, resilience, and creativity.

To learn more about our Equity, Engagement, and Belonging efforts, please visit: https://www.pierce.ctc.edu/equity-engagement-and-belonging.

The Administrative Assistant provide confidential administrative support to the Associate Vice President of Student Access & Opportunity in order to advance the institutional mission, with intentional focus on advancing Black & Brown excellence and building an antiracist institution. Responsibilities include records management, data entry, project management in collaboration with the AVP, deans, directors, data system queries and analysis, detailed processing of records, communication and collaboration with other relevant college departments and programs, such as human resources, finance, and other instructional sites. This position is highly relational with a diverse community of students, faculty, staff, and their varying perspectives. The position requires confidentiality related to sensitive student and employee data. This position will coordinate office operations, keep calendars, make travel arrangements, prepare reports, budget, contracts, and support the day-to-day operations of the area. The position reports directly to the AVP of Student Access and Opportunity. This role works in concert with the office of Student Access and Opportunity to advance the equity-centered mission of Pierce College seeking to eliminate areas of inequity in access and success by engaging and supporting a welcoming ecosystem that connect students and employees across the institution.

Required Education:

• GED or Highschool Diploma and 45+ quarter credits or 30+ semester credits from an accredited college or university OR equivalent professional experience in administrative, office/clerical, secretarial, bookkeeping, accounting or related roles. For 45+ quarter credits or 30+ semester credits, the equivalent amount of professional experience is 6 months.

Required Experience:

• 2 years of experience in a progressively responsible administrative, office/clerical, secretarial, bookkeeping, accounting or equivalent work.
• Demonstrated experience maintaining records (manual and electronic) and performing data entry with a high level of accuracy and attention to detail.
• Demonstrated experience serving a diverse community of learners representing a broad range of academic, cultural, socioeconomic, ability, and ethnic backgrounds.
• Experience using Microsoft Office suite and Excel for data presentation.
• Experience working in a confidential setting.
• Experience with budget planning, analysis, and reconciliation.