Administrative Assistant for Engineering Projects

HDR, Inc.; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

HDR is seeking an Administrative Assistant in Charlotte, NC to format and edit complex project documents, coordinate document production, and provide general office support in a fast-paced, employee-owned environment.

Ideal candidates have 3+ years of related experience, strong MS Word/Excel, and proficiency with PDF tools (Bluebeam/Adobe). Experience with design/construction docs is preferred.

Qualifications

• AS/BS in related field preferred
• 3+ years related experience
• Prior experience in construction or A/E industry
• Advanced MS Word and Excel skills
• Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
• Proficiency with Adobe Creative Suite software desired
• Experience with VisiSpecs, SpecsIntact or similar software preferred
• Committed to excellence in professionalism and customer service

Responsibilities

• Format, edit, and compile complex project documents
• Coordinate production, distribution, and tracking of design and construction documents
• Type, revise and combine materials from rough drafts or previous versions
• Ensure deliverables are clear, concise, well organized
• Ensure branding and client standards compliance
• Monitor, file project documentation per project structure
• Provide general office support including reception duties
• Work under minimal supervision and meet deadlines
• Maintain an engaged team member and employee-owned culture

Skills

Communication skills

Multitasking

Team collaboration

Professionalism

Customer service mindset

Education

AS/BS in related field

High School diploma

Tools

MS Office (Word/Outlook)

Bluebeam/PDF software

Adobe Creative Suite

VisiSpecs/SpecsIntact

Job description

HDR is seeking an Administrative Assistant in Charlotte, NC to format and edit complex project documents, coordinate document production, and provide general office support in a fast-paced, employee-owned environment.

Ideal candidates have 3+ years of related experience, strong MS Word/Excel, and proficiency with PDF tools (Bluebeam/Adobe). Experience with design/construction docs is preferred.