Senior Administrative Coordinator

Fashion Institute of Design & Merchandising; Charlotte (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

HDR is looking for a dynamic team member for their administrative role in Charlotte, NC. You will support engineering professionals by managing project documentation and providing general office support. Key responsibilities include editing complex project documents and ensuring compliance with branding standards.

The ideal candidate will have a Bachelor's Degree, extensive experience, and proficiency in Outlook, Word, and Excel. This is a full-time position in a supportive environment.

Qualifications

• 3 years of related experience or an associate degree.
• Strong Microsoft Word and Excel skills.
• Experience in construction or A/E industry preferred.

Responsibilities

• Manage project documentation and provide office support.
• Format and edit project-related documents.
• Ensure compliance with corporate branding standards.

Skills

Advanced Outlook

MS Word

Excel

Excellent communication skills

Education

Bachelor’s Degree in related field

Associate degree in closely related field

Tools

Adobe Creative Suite

Bluebeam

Adobe Acrobat

Job description

HDR is seeking a dynamic new member for our administrative team in the Charlotte, NC office. This role supports engineering professionals by managing project documentation and providing general office support.

Key Responsibilities

• Format, edit, and compile complex project‑related documents such as construction specifications, technical reports, and memos.
• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence.
• Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, technical material, numerical data, and tabular information from rough drafts, corrected copy or previous versions.
• Ensure deliverables are clear, concise, well organized, and accurate.
• Ensure compliance with corporate branding and template standards as well as client standards and expectations.
• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies.
• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/project requests.
• Work under minimal supervision and meet compressed deadlines.

Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee‑owned culture.

Preferred Qualifications

• Bachelor’s Degree in a related field.
• 6–10 years of related experience.
• Prior experience in construction or A/E industry.
• Advanced Outlook, MS Word, and Excel skills.
• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat).
• Proficiency with Adobe Creative Suite software desired.
• Experience with VisiSpecs, SpecsIntact or similar software preferred.
• Committed to excellence in professionalism and customer service.
• Excellent verbal and written communication, including grammar, punctuation, proofreading, spelling, and telephone skills.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 3 years of related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

Additional Attributes

• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment.
• Self‑motivated, well‑organized and detail‑oriented.
• Ability to handle confidential information.
• Familiarity with Vibe coding macros.
• Local candidates preferred.

Location & Schedule

Location: Charlotte, NC. Schedule: Full‑time.

Equality Statement

HDR is an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.