Engineering Projects Administrative Assistant

HDR; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

In this role you will multi-task in a fast-paced environment, provide reception support, and contribute to HDR's employee-owned culture. A high level of organization and communication is essential.

Qualifications

• Strong verbal and written communication skills with attention to grammar, punctuation, proofreading and spelling.
• Proficiency with MS Office including Word and Outlook.
• Experience handling confidential information and multi-tasking in a fast-paced environment.
• Preferred: AS/BS in related field and advanced PDF tools such as Bluebeam or Acrobat.

Responsibilities

• Format, edit, and compile complex project documents such as construction specifications and technical reports.
• Coordinate production, distribution, and tracking of design and construction documents including plans and contractor submittals.
• Type and revise materials such as correspondence, reports, spreadsheets, and meeting notes.
• Ensure deliverables are clear, organized, and accurate while adhering to branding standards.
• Monitor and file project documentation according to filing structure and policies.
• Provide general office support including reception coverage and visitor greeting.
• Work under minimal supervision to meet compressed deadlines.
• Be an engaged team member within HDR's employee-owned culture.

Skills

Verbal and written communication

Organization and multitasking

Confidential information handling

Education

AS/BS in related field

High School diploma or equivalent

Tools

MS Word

MS Outlook

PDF creation software

Adobe Creative Suite

VisiSpecs/SpecsIntact

Job description

In this role you will multi-task in a fast-paced environment, provide reception support, and contribute to HDR's employee-owned culture. A high level of organization and communication is essential.