Administrative Assistant for Day Programs

AABR; New York (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

AABR is seeking an Administrative Assistant for its Day Habilitation Program in New York. The role focuses on providing essential administrative and clerical support to enable our team to deliver high-quality services to individuals with developmental disabilities.

Responsibilities include handling calls, greeting visitors, maintaining records, coordinating schedules, data entry, and assisting with program logistics. Strong communication, organization, and confidentiality are required.

Qualifications

• High School Diploma or GED required; additional office administration training is a plus.
• Proven experience as an Administrative Assistant or similar role.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and quick to learn new software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with attention to detail.
• Able to handle confidential information with discretion and provide quality customer service.
• Self-starting and able to work independently with minimal supervision.
• Flexibility to adapt to changing needs.

Responsibilities

• Answer phone calls and respond to inquiries promptly and professionally.
• Greet visitors and direct them as necessary.
• Maintain attendance, schedules, and other records with accuracy.
• Perform data entry and manage client databases or related information.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Job description

AABR is seeking an Administrative Assistant for its Day Habilitation Program in New York. The role focuses on providing essential administrative and clerical support to enable our team to deliver high-quality services to individuals with developmental disabilities.

Responsibilities include handling calls, greeting visitors, maintaining records, coordinating schedules, data entry, and assisting with program logistics. Strong communication, organization, and confidentiality are required.