Administrative Assistant for Data Entry & Billing Support

Ultimate Staffing; California (MO); Hybrid; USD 43,000 - 53,000; Full time

Benefits offered by this job

Hybrid work schedule

Equipment provided

Reliable high-speed internet

Job summary

Ultimate Staffing Services in California is seeking an organized Administrative Assistant for Data Entry & Billing Support. This role blends office support, data entry, and billing verification tasks to ensure smooth operations.

The candidate will handle forms, verify information, and maintain records with attention to detail. A Bachelor's degree and 2-5 years of admin experience are required, along with a 45 WPM typing speed and Excel proficiency.

Qualifications

• Bachelor's degree is required.
• 2-5 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Responsibilities

• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.
• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.
• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escalation issues for resolution.
• Assist with billing-related document processing and reconciliation.

Skills

Excel

Data entry

10-key

Document review

Billing support

Records management

Word

Outlook

MS Teams

Adobe Reader

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant for Data Entry & Billing Support in California. This role is perfect for candidates with experience in administrative, clerical, office support, data entry, or billing assistance. The position requires a blend of office support, data entry, and billing verification tasks, ensuring smooth operations within the company.

Responsibilities

Position Overview

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant for Data Entry & Billing Support in California. This role is perfect for candidates with experience in administrative, clerical, office support, data entry, or billing assistance. The position requires a blend of office support, data entry, and billing verification tasks, ensuring smooth operations within the company.

Administrative, Clerical & General Administrative Duties:

• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.

Data Entry Responsibilities:

• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.

Billing, Numerical & Analytical Responsibilities:

• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escalation issues for resolution.
• Assist with billing-related document processing and reconciliation.

Qualifications

• Bachelor's degree is required.
• 2-5 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Required Work Hours

Monday to Friday, 6:00 AM - 2:30 PM with a 30-minute lunch break.

Benefits

• Hybrid work schedule with occasional visits to San Dimas HQ for events or training once a quarter.
• Equipment provided.
• Reliable high-speed internet required.

Additional Details

Salary: $24 per hour.

This position involves around 0% travel time.

Keywords

Hybrid, Office Support, Data Entry, Billing Support

Desired Skills and Experience

Candidates should have recent experience in administrative support, office administration, data entry, document processing, billing support, or other office-based roles requiring accuracy and attention to detail. Ideal skills include Microsoft Excel, data entry, 10-key proficiency, document review, database verification, invoice or billing support, records management, Microsoft Word, Outlook, Microsoft Teams, and Adobe Reader. Candidates with backgrounds as Administrative Assistants, Office Assistants, Data Entry Clerks, Billing Clerks, Accounts Receivable Support Specialists, Bookkeeping Assistants, Office Coordinators, or Administrative Support Specialists are highly transferable to this role. Experience handling high-volume paperwork, verifying information, performing numerical calculations, maintaining accurate records, and working within established procedures and productivity standards is strongly preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.