Administrative Assistant for Data Entry & Billing Support

Ultimate Staffing Services; San Dimas (CA); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Equipment provided

Hybrid work schedule

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant for Data Entry & Billing Support in California. The role requires 2-5 years of administrative experience with billing exposure, plus 45 WPM typing and Excel testing.

Hybrid schedule with occasional San Dimas HQ visits, equipment provided, and a Monday–Friday 6:00 AM–2:30 PM shift. Salary is hourly at $24.

Qualifications

• 2-5 years of administrative experience; billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Responsibilities

• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.
• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.
• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escalate issues for resolution.
• Assist with billing-related document processing and reconciliation.

Skills

Data entry accuracy

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Excel

Internal databases

Job description

Administrative Assistant for Data Entry & Billing Support (JN -092026-431115) San Dimas, California

Salary: USD24 - USD24 per hour

Position Overview

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant for Data Entry & Billing Support in California. This role is perfect for candidates with experience in administrative, clerical, office support, data entry, or billing assistance. The position requires a blend of office support, data entry, and billing verification tasks, ensuring smooth operations within the company.

Responsibilities

Administrative, Clerical & General Administrative Duties:

• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.

Data Entry Responsibilities:

• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.

Billing, Numerical & Analytical Responsibilities:

• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escal… issues for resolution.
• Assist with billing-related document processing and reconciliation.

Qualifications

• Bachelor's degree is required.
• 2-5 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Required Work Hours

Monday to Friday, 6:00 AM - 2:30 PM with a 30-minute lunch break.

• Hybrid work schedule with occasional visits to San Dimas HQ for events or training once a quarter.
• Equipment provided.
• Reliable high-speed internet required.

Salary: $24 per hour.

This position involves around 0% travel time.