Administrative Assistant for Clinical Sciences; OPCVM

Lincoln Memorial University; Harrogate (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

Lincoln Memorial University is seeking an Administrative Assistant for Clinical Sciences to support the Office of Clinical Sciences (OCS) and the Associate Dean of Clinical Sciences. The role involves operational support, coordinating office activities, and assisting faculty and staff with administrative tasks to ensure smooth office functions.

The position reports to the Associate Dean and works to advance the university's mission within the College of Veterinary Medicine at Orange Park and the

Qualifications

• Experience in an office setting handling administrative tasks.
• Preference for some college coursework or degree.
• Knowledge of university program goals and objectives is desirable.
• Familiarity with veterinary medical field is helpful.
• Relevant experience in higher education is advantageous.

Responsibilities

• Manage daily office operations, including answering phones, responding to emails, and handling correspondence.
• Schedule and coordinate meetings, appointments, and events for the OCS.
• Maintain and organize office files, records, and databases.
• Assist with preparation and submission of reports, grants, and other documents.
• Serve as initial point of contact for the OCS, providing information and assistance.

Skills

Office setting experience

Some college

University program goals

Veterinary medicine familiarity

Higher education experience

Education

High school diploma

Job description

Administrative Assistant for Clinical Sciences; OPCVM

Position Title Administrative Assistant for Clinical Sciences; OPCVM

Department

Department CVM Clinical Sciences

Position Category

Position Category Staff Full Time

Job Description

The Administrative Assistant for Clinical Sciences is a full-time position responsible for providing administrative support to the Office of Clinical Sciences ( OCS ) and serving as the designated administrative assistant for the Associate Dean of Clinical Sciences. This role involves providing operational support, coordinating office activities, and assisting faculty and staff with various administrative tasks. The Administrative Assistant will collaborate to ensure the smooth functioning of the office and contribute to the mission of the University, the College of Veterinary Medicine at Orange Park and the Office of Clinical Sciences

Required Qualifications

High school diploma or equivalent

Preferred Qualifications

• Office setting experience
• Some college
• Knowledge of university program goals and objectives
• Familiarity with veterinary medical field
• Relevant experience in higher education

Physical Demands

Campus

Job Duties

• Manage daily office operations, including answering phones, responding to emails, and handling correspondence
• Schedule and coordinate meetings, appointments, and events for the OCS
• Maintain and organize office files, records, and databases
• Assist with the preparation and submission of reports, grants, and other documents
• Serve as the initial point of contact for the OCS , providing information and assistance to faculty, staff, students, and external partners
• Facilitate communication between the OCS and other university offices and departments
• Draft and edit correspondence, reports, and other documents as needed
• Assist with budget monitoring, including tracking expenses, processing invoices and purchase cards
• Coordinate office purchasing and inventory, ensuring supplies and equipment are adequately stocked
• Assist with OCS and College events, such as Student Affairs events, seminars, workshops, and conferences
• Assist with logistics for events, including venue booking, catering, and travel arrangements
• Handle sensitive and confidential information with discretion in compliance with University procedures as well as state and federal regulations
• Maintain professionalism and courtesy in all interactions and communications
• Assist in community outreach and education programs related to veterinary medicine and animal health
• Collaborate and foster working relationships with peers, other colleges on campus, and external partners and stakeholders to attain the College s and University s goals
• Support the Operations section with administrative tasks as needed
• Perform related duties in support of the College s and University s mission and evolving needs

Posting Number

Posting Number S04956P

Job Open Date

Job Open Date

Job Close Date

Job Close Date

Open Until Filled

Open Until Filled Yes

Special Instructions Summary

About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or [e-mail] .

AA/EEO Statement

Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Required fields are indicated with an asterisk (*).