Administrative Assistant for Academic Success

noordacollegeofosteopathicmedicine; Provo (UT); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance plans

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Dental & Vision Plans

Short-Term Disability Insurance

Long-Term Disability Insurance

401(k) Matching

Life Insurance (Basic & Supplemental)

Employee Assistance Program (EAP)

Other Employee Perks

Job summary

Noorda College of Osteopathic Medicine is seeking an Administrative Assistant for Academic Success to provide administrative, operational and program support for the Academic Success department. The role helps create a welcoming, student-centered environment while supporting data management and team projects.

The ideal candidate is organized, proactive, collaborative, and committed to helping students and colleagues succeed.

Qualifications

• Associates degree or equivalent combination of education and experience.
• Two to five years of administrative experience.
• Strong organization, scheduling, prioritization, communication, and follow-through skills.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams, Forms, OneNote).
• Demonstrated initiative, proactive problem-solving, and ability to manage multiple deadlines.

Responsibilities

• Serve as first point of contact for students visiting the Academic Success and Academic Affairs office.
• Assist with check-in for student appointments and connect students to appropriate support.
• Support Academic Success projects and resources development/maintenance.
• Maintain departmental data in institutional databases and monitor the inbox.
• Prepare meeting materials, take notes, track actions, coordinate travel and development logistics, support hiring and recruitment activities.
• Assist with purchasing, invoicing, supplies, room reservations, and other operational needs.

Skills

Organization & prioritization

Scheduling

Communication

Attention to detail

Proactive initiative

Education

Associates degree or equivalent

Bachelor’s degree

Tools

Microsoft 365 suite (Word, Excel, PowerPoint, Outlook, Teams, Forms, OneNote)

Job description

Noorda College of Osteopathic Medicine is seeking an Administrative Assistant for Academic Success to provide administrative, operational and program support for the Academic Success department. The position helps create a welcoming, student-centered environment while supporting departmental operations, student success initiatives, data management, and team projects. The ideal candidate is organized, proactive, collaborative, and committed to creating a positive, student-centered experience, and helping students and colleagues succeed.

What You’ll Do

• Serve as a first point ofcontact for students visiting the Academic Success and Academic Affairs office while helping maintain a welcoming and professional office environment.
• Assist with check-in for student appointments and connect students to other departments as needed for appropriate support.
• Support Academic Success projects and initiatives and assist with the development and maintenance of resources.
• Maintain departmental data in institutional databases and monitor the department inbox.
• Prepare meeting materials, take meeting notes, track action items, coordinate travel and professional development logistics and support hiring and recruitment activities.
• Assist with purchasing, invoices, supplies, room reservation, and other operational needs.

Required Qualifications

• Associates degree or an equivalent combination of relevant education and experience.
• Two to five years of administrative experience.
• Strong organization, scheduling, prioritization, communication, and follow-through skills.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, Forms, and OneNote.
• Demonstrated initiative in being proactive, anticipating needs, and implementing effective action steps.
• Ability to work independently and collaboratively, adapt to changing priorities, effectively handle frequent interruptions, and maintain accuracy while managing multiple deadlines.
• High level of professionalism, integrity, discretion, sound judgement, and ability to maintain confidentiality.

Preferred Qualifications

• Bachelor’s degree.
• Experience supporting a department, program, or team.
• Experience in higher education or medical education.
• Smartsheet experience.

Why Join Us?

• Be part of a collaborative, mission-driven team dedicated to helping future physicians thrive. You’ll contribute directly to student success, build meaningful relationships across the college, and enjoy competitive pay, comprehensive benefits, and opportunities to grow in a dynamic medical education environment.

Pay & Benefits

• Competitive salary range of $45,000 to $50,000 commensurate with experience and education
  • All offers of employment are contingent upon successful completion of a background check and verification of applicable credentials and licensure.
• Generous benefits package with many choices and options:
  • Health Insurance Plans (various options)
  • Health Savings Account
  • Flexible Spending Account
  • Dental & Vision Plans
  • Short-Term & Long-Term Disability Insurance
  • 401(k) Matching
  • Basic Life & Supplemental Life Insurance
  • Employee Assistance Program (EAP)
  • Other Employee Perks

Location & Schedule

• On Site in Provo, UT
• Full-Time Schedule

Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage applications from candidates of all backgrounds, experiences, and perspectives. The College adheres to all relevant government statutes, and state and federal laws.