Administrative Assistant-Finance

GDI Integrated Facility Services; Bellevue (WA); On-site; USD 40,000 - 52,000; Full time

Job summary

GDI Integrated Facility Services in Bellevue, WA is seeking an entry-level Office Support Assistant to handle a range of clerical tasks and general office duties. You will greet visitors, manage phones and mail, support scheduling, and assist in onboarding hourly staff with MS Office proficiency.

The role values attention to detail and clear communication in a busy office. Join a team that supports daily operations, procurement, and reporting while maintaining organized records and a welcoming

Qualifications

• 1 year of relevant experience preferred.
• High school diploma or equivalent required.
• Strong communication and organizational skills.
• Proficient with MS Office.
• Ability to multi-task and manage multiple duties.
• Excellent phone etiquette.

Responsibilities

• Greet and direct visitors and answer phones.
• Process mail and deliveries; manage scheduling.
• Provide clerical support and maintain records.
• Assist in onboarding hourly staff and HR tasks.
• Maintain office inventory and supplies.
• Support reporting and administrative tasks as needed.

Skills

Excellent phone etiquette

Excellent attention to detail

Excellent verbal and written comms.

Strong organizational skills

Able to multi-task

MS Office proficiency

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Summary

Provide general office support with a variety of clerical activities and related tasks.

Essential Duties

• Greeting and directing visitors
• Answer and direct phone calls
• Processing and directing mail and incoming packages or deliveries
• Clerical support – email, scan, fax, filing
• Filing supply orders for managers
• Manage and Maintain office inventory & Supplies
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research and creating reports
• Assist in onboarding hourly staff and other HR assistance
• Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1 year of relevant experience preferred
• Excellent phone etiquette
• Excellent attention to detail
• Excellent verbal and written communication skills
• Strong organizational skills
• Able to multi-task
• Proficient with MS Office (Word, Excel, Outlook)
• High School Diploma or equivalent

Equal Opportunity Employer

GDI, Inc. is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.