Administrative Assistant — Fast-Paced Project & Sales Support

EMCOR Group, Inc.; South Bend (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Shambaugh & Son in Indiana is seeking an Administrative Assistant to handle office duties and support the Service and Sales teams, ensuring the efficient running of the business.

You will answer phones, screen and direct calls, prepare clerical documents, organize mail and deliveries, assist with bid materials, and help coordinate meetings in a fast-paced, professional environment.

This onsite role requires reliability, a positive attitude, and excellent communication.

Qualifications

• Proficiency in computer usage and electronically organized.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.
• Upbeat, positive attitude with the ability to work in a fast-paced environment.

Responsibilities

• Grow in a career and work closely with a cohesive team.
• Answer telephone, screen and direct calls.
• Provide general administrative and clerical support.
• Support Service Team with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Skills

Computer skills

Phone etiquette

Written & verbal communication

Positive attitude

Attendance

Tools

MS Office

Job description

Shambaugh & Son in Indiana is seeking an Administrative Assistant to handle office duties and support the Service and Sales teams, ensuring the efficient running of the business.

You will answer phones, screen and direct calls, prepare clerical documents, organize mail and deliveries, assist with bid materials, and help coordinate meetings in a fast-paced, professional environment.

This onsite role requires reliability, a positive attitude, and excellent communication.