Administrative Assistant for Construction & Sales Support

Shambaugh & Son, L.P.; South Bend (IN); On-site; USD 35,000 - 48,000; Full time

Job summary

Shambaugh & Son, L.P. in South Bend, IN, is seeking an Administrative Assistant to keep the office running smoothly and professionally. You will perform a variety of clerical duties and support team members in a fast-paced construction services environment.

The role emphasizes organization, effective communication, and dependable attendance, with opportunities to grow alongside a cohesive, hands-on group. You will handle phone calls, scheduling, document preparation, invoicing support, and

Qualifications

• Proficiency in computer usage and electronically organized.
• Efficient with work duties while carrying a positive attitude.
• Excellent written and verbal communication skills, including professional phone etiquette
• Upset? actually 'upbeat, positive, and enthusiastic attitude with the ability to work in a fast-paced environment.'
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Responsibilities

• Grow in a career and work closely with a cohesive team.
• Absorb the required training provided for you to be successful and thrive in this role.
• Answer telephone, screen and direct calls.
• Provide information to callers or take and relay messages, as needed.
• Provide general administrative and clerical support.
• Support Service Team as needed with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Skills

Computer proficiency

Positive attitude

Communication skills

Attendance reliability

Job description

Shambaugh & Son, L.P. in South Bend, IN, is seeking an Administrative Assistant to keep the office running smoothly and professionally. You will perform a variety of clerical duties and support team members in a fast-paced construction services environment.

The role emphasizes organization, effective communication, and dependable attendance, with opportunities to grow alongside a cohesive, hands-on group. You will handle phone calls, scheduling, document preparation, invoicing support, and