Administrative Assistant for Construction & Sales Support

EMCOR Group; South Bend (IN); On-site; USD 35,000 - 48,000; Full time

Job summary

Shambaugh & Son, L.P. in South Bend, IN, is seeking an Administrative Assistant to keep the office running smoothly and professionally. You will perform a variety of clerical duties and support team members in a fast-paced construction services environment.

The role emphasizes organization, effective communication, and dependable attendance, with opportunities to grow alongside a cohesive, hands-on group. You will handle phone calls, scheduling, document preparation, invoicing support, and

Qualifications

• Proficiency in computer usage and electronically organized.
• Efficient with work duties while carrying a positive attitude.
• Excellent written and verbal communication skills, including professional phone etiquette
• Upset? actually 'upbeat, positive, and enthusiastic attitude with the ability to work in a fast-paced environment.'
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Responsibilities

• Grow in a career and work closely with a cohesive team.
• Absorb the required training provided for you to be successful and thrive in this role.
• Answer telephone, screen and direct calls.
• Provide information to callers or take and relay messages, as needed.
• Provide general administrative and clerical support.
• Support Service Team as needed with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Skills

Computer proficiency

Positive attitude

Communication skills

Attendance reliability

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is looking for an Administrative Assistant, responsible for various office duties to ensure the efficient and professional running of the business.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Grow in a career and work closely with a cohesive team.
• Absorb the required training provided for you to be successful and thrive in this role.
• Answer telephone, screen and direct calls.
• Provide information to callers or take and relay messages, as needed.
• Provide general administrative and clerical support.
• Support Service Team as needed with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Qualifications

• Proficiency in computer usage and electronically organized.
• Efficient with work duties while carrying a positive attitude.
• Excellent written and verbal communication skills, including professional phone etiquette
• Possess an upbeat, positive, and enthusiastic attitude with the ability to work in a fast-paced environment.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.