Administrative Assistant

EMCOR Group, Inc.; South Bend (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Shambaugh & Son in Indiana is seeking an Administrative Assistant to handle office duties and support the Service and Sales teams, ensuring the efficient running of the business.

You will answer phones, screen and direct calls, prepare clerical documents, organize mail and deliveries, assist with bid materials, and help coordinate meetings in a fast-paced, professional environment.

This onsite role requires reliability, a positive attitude, and excellent communication.

Qualifications

• Proficiency in computer usage and electronically organized.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.
• Upbeat, positive attitude with the ability to work in a fast-paced environment.

Responsibilities

• Grow in a career and work closely with a cohesive team.
• Answer telephone, screen and direct calls.
• Provide general administrative and clerical support.
• Support Service Team with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Skills

Computer skills

Phone etiquette

Written & verbal communication

Positive attitude

Attendance

Tools

MS Office

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is looking for an Administrative Assistant, responsible for various office duties to ensure the efficient and professional running of the business.

#shambaugh #LI-DF #LI-Onsite

Essential Duties & Responsibilities

• Grow in a career and work closely with a cohesive team.
• Absorb the required training provided for you to be successful and thrive in this role.
• Answer telephone, screen and direct calls.
• Provide information to callers or take and relay messages, as needed.
• Provide general administrative and clerical support.
• Support Service Team as needed with overflow duties.
• Support sales team by preparing bid documents, printing drawings, and following up with customers as needed.
• Receive and sort mail and deliveries.
• Plan / organize office gatherings as requested.
• Other duties assigned.

Qualifications

• Proficiency in computer usage and electronically organized.
• Efficient with work duties while carrying a positive attitude.
• Excellent written and verbal communication skills, including professional phone etiquette
• Possess an upbeat, positive, and enthusiastic attitude with the ability to work in a fast-paced environment.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy.