Administrative Assistant – Facility Administrator

Jobtailor; Fort Mill (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Schaeffler is seeking an experienced administrative professional to support the Fort Mill 3 Campus and the assigned teams. You will coordinate priorities, communications, meetings, and records while serving as the first contact for visitors and inquiries.

You will ensure timely information flow between internal departments and external parties, process procurement documents, and manage service requests. Confidentiality and professional representation are essential.

Qualifications

• Associate degree or equivalent experience required.
• Minimum of 2 years’ experience in an administrative role.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong ability to meet deadlines and prioritize tasks effectively.
• Professional demeanor representing Schaeffler in all settings.
• Discretion and ability to maintain confidentiality.
• Strong organization and recordkeeping.
• Coordinate multiple administrative activities with internal/external parties.
• Authorized to work in the US without visa sponsorship.

Responsibilities

• Provide administrative support for the Fort Mill 3 Campus and assigned teams and management.
• Organize priorities, communications, meetings, and records.
• Serve as an initial point of contact for visitors and general inquiries.
• Facilitate timely information flow among internal departments and external parties.
• Process and maintain EPRs, POs, purchasing records, procurement forecasts, and supporting documentation.
• Coordinate assigned facility service providers, operating supplies, and service requests.
• Maintain confidentiality and professional representation.
• Escalate issues requiring management attention in a timely manner.

Skills

Administrative Support

Microsoft Office Suite

Recordkeeping

Procurement Processing

EPR Management

PO Processing

Education

Associate Degree in Business-Related Field

High school diploma with applicable experience

Job description

• Provide administrative support for the Fort Mill 3 Campus and assigned teams and management


• Organize priorities, communications, meetings, and records


• Serve as an initial point of contact for visitors and general inquiries


• Facilitate timely information flow among internal departments and external parties


• Process and maintain EPRs, POs, purchasing records, procurement forecasts, and supporting documentation


• Coordinate assigned facility service providers, operating supplies, and service requests


• Maintain confidentiality and professional representation


• Escalate issues requiring management attention in a timely manner

Requirements

• Associate degree in a business-related field, or high school diploma with applicable experience, will be considered


• Minimum of 2 years’ experience in an administrative role


• Proficient in Microsoft Office Suite


• Excellent written and verbal communication skills


• Strong ability to meet deadlines and prioritize tasks effectively


• Professional demeanor with the ability to represent Schaeffler in all settings


• Demonstrated discretion and ability to maintain strict confidentiality


• Strong organization, attention to detail, recordkeeping, and follow-through


• Ability to coordinate multiple administrative activities and work effectively with internal departments, shared services, suppliers, customers, service providers, and authorities


• Must be authorized to work in the US without any visa sponsorship

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite, effective communication, and the ability to maintain confidentiality while coordinating multiple tasks and priorities.

Highest-signal resume keywords

• Administrative Support


• Microsoft Office Suite Proficiency


• Excellent Communication Skills


• Strong Organization and Attention to Detail


• Recordkeeping and Follow-Through

Hard Skills

• Administrative Support


• Recordkeeping


• Procurement Processing


• EPR Management


• PO Processing

Soft Skills

• Excellent Written Communication


• Excellent Verbal Communication


• Professional Demeanor


• Strong Prioritization Skills


• Discretion and Confidentiality

Certifications & Qualifications

• Associate Degree in Business-Related Field

Industry Keywords

• Facility Coordination


• Service Provider Management


• Internal Communication


• External Communication


• Deadline Management