Administrative Assistant (F/T Hybrid)

Cps Health Care; Quincy (MA); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) retirement plan

Dental insurance

Vision coverage

Health insurance

Employee Assistance Program (EAP)

Paid time off

Life insurance

Accident insurance

Disability insurance

Job summary

CPS Healthcare in Quincy, MA, is seeking an Administrative Assistant to support the Human Resources department on a hybrid schedule. You will help with onboarding, benefits enrollment, leave management, HR records, recruitment activities, and HR compliance, while handling confidential information with discretion.

The role requires 1–3 years of admin/HR experience and proficiency with Microsoft Office; Paylocity experience is preferred.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative or HR experience required.
• Experience with Paylocity preferred but not required.
• Prior experience working with an HRIS system preferred.

Responsibilities

• Maintain employee personnel files and HR records in accordance with policies and legal requirements.
• Assist with maintaining HR databases and HRIS systems.
• Ensure employee records are accurate, complete, and up to date.
• Assist with posting job openings and coordinating recruitment activities.
• Coordinate new hire onboarding and orientation programs.
• Prepare onboarding materials and ensure completion of required employment documents.
• Assist employees with benefit enrollment and changes; respond to inquiries.
• Assist with timecard audits and corrections as needed.
• Order and maintain office supplies; schedule meetings and manage calendars.
• Daily mail distribution; support special projects and process improvements.

Skills

Verbal communication

Written communication

Microsoft Office

Confidentiality

Attention to detail

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Paylocity

HRIS

Job description

About us:

For over 32 years, CPS Healthcare has been more than a healthcare provider—we’ve been a trusted partner to the communities and correctional facilities we serve. As a Minority Business Enterprise (MBE), we bring both expertise and heart to every patient interaction, knowing that thoughtful care can change lives. Every day, our team works side by side to provide compassionate, evidence-based medical and behavioral health services that make a real difference for those who need it most.

Summary:

The Administrative Assistant provides administrative and operational support to the Human Resources department. This role assists employee onboarding, benefits administration, leave management, personnel records, recruitment activities, and general HR compliance. The HR Assistant serves as a resource for employees while maintaining confidentiality and ensuring the accuracy of HR documentation and processes.

Rate:

$20–$25 per hour, based on experience.

Hybrid Schedule:

Monday through Friday, 8:00 AM–4:00 PM. This position follows a hybrid schedule, with three days working onsite at the Quincy office and two days working remotely. The onsite and remote days are subject to change based on business needs.

Location:

Quincy, MA (Hybrid/Remote)

Requirements

Responsibilities:

Human Resources Administration

• Maintain employee personnel files and HR records in accordance with company policies and legal requirements.
• Assist with maintaining HR databases and Human Resource Information Systems (HRIS).
• Ensure employee records are accurate, complete, and up to date.

Recruitment and Onboarding

• Assist with posting job openings and coordinating recruitment activities.
• Coordinate new hire onboarding and orientation programs.
• Prepare onboarding materials and ensure completion of required employment documents.

Benefits and Leave Administration

• Assist employees with benefit enrollment and changes.
• Respond to employee inquiries regarding benefits and leave procedures.

Payroll and Timekeeping Support

• Assist with timecard audits and corrections as needed.

General Administrative Support

• Order and maintain office supplies and department resources.
• Assist with special projects and process improvement initiatives.
• Schedule meetings and maintain departmental calendars.
• Daily distribution of mail
• Perform other duties as assigned.

Qualifications:

Education and Experience

• High school diploma or equivalent required.
• One to three years of administrative or human resources experience required.
• Prior experience working with an HRIS system required. Experience with Paylocity is preferred but not required.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Demonstrated computer proficiency and ability to effectively navigate and utilize computer-based systems.
• Ability to handle confidential employee and company information with discretion and professionalism.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite. Experience with Paylocity preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Customer-service-oriented approach when interacting with employees and applicants.

Work Environment

• Primarily office-based environment.
• May require occasional travel between company locations.
• Standard business hours with occasional flexibility to support business needs.

Benefits: (Available to eligible employees)

• 401(k) retirement plan
• Dental insurance
• Vision coverage
• Health insurance
• Employee Assistance Program (EAP)
• Paid time off

Voluntary Benefits including

• Life insurance
• Accident insurance
• Disability insurance

Thank you for your interest in CPS Healthcare! We look forward to connecting with you to learn more about your goals and explore this opportunity together.