HR Administrative Assistant

CPS HR Consulting; Sacramento (CA); Hybrid; USD 25,000 - 30,000; Part time

Benefits offered by this job

Hybrid and flexible work options

Culture that values innovation, equity

Job summary

At CPS HR Consulting, we seek an HR Administrative Assistant for a part-time, 20-hour-per-week hybrid schedule in Sacramento. You will support the HR team with staff-focused operations and compliance, while coordinating internal processes to help the organization run smoothly.

You will manage the HR Admin inbox, maintain LMS and I-9 records, assist in onboarding and training compliance, and handle mail, shipping, and verification tasks. Occasional travel (up to 5%) may be required.

Qualifications

• At least one year of administrative experience in Human Resources or a related field.
• Strong organizational and communication skills.
• Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems.
• Experience with onboarding and I-9 documentation is a plus.
• Comfort working independently in a hybrid work environment.

Responsibilities

• Manage the HR Admin email inbox, documenting team accomplishments and meeting minutes.
• Maintain accurate employee records, including LMS data and I-9 documentation.
• Support training compliance by assigning courses and monitoring completion.
• Coordinate mail and shipping needs.
• Follow up on onboarding tasks after new employee start dates.
• Respond to employment verification requests and assist in maintaining HR systems.

Skills

One year HR admin experience

Strong organizational skills

Strong communication skills

MS Office Suite experience

Familiarity with HRIS/LMS systems

Onboarding & I-9 experience (a plus)

Tools

HRIS/LMS platforms

Microsoft Office

Job description

At CPS HR Consulting, we believe the strength of public service starts with strong internal operations. As a Human Resources (HR) Administrative Assistant you will play a vital role in ensuring the HR team delivers efficient, compliant, and people-centered support to our internal staff and stakeholders.

This position is part-time, 20 hours per week, and hybrid, with the expectation to work in-office two days per week. This role is perfect for someone with strong attention to detail, proactive communication skills, and a passion for operational excellence in human resources.

• Manage the HR Admin email inbox, documenting team accomplishments, updating organizational charts, and documenting meeting minutes.
• Maintain accurate employee records, including Learning Management System (LMS) data and I-9 documentation.
• Support training compliance by assigning courses, monitoring completion, and updating employee changes (new hires, offboarding, etc.).
• Coordinate mail and shipping needs.
• Follow up on onboarding tasks after new employee start dates.
• Respond to employment verification requests and assist in maintaining internal HR systems.

Travel Requirements:

This position requires occasional travel (up to 5%) for internal meetings, trainings, or recruitment-related events.

What Success Looks Like:

• Timely and organized response to HR communications and requests.
• Compliance with I-9 and training documentation requirements.
• Up-to-date LMS tracking and employee file management.
• Accurate and current organizational charts and onboarding records.

• At least one (1) year of administrative experience in Human Resources or a related field.
• Strong organizational and communication skills.
• Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems.
• Experience with onboarding and I-9 documentation is a plus.
• Comfort working independently in a hybrid work environment.

What Makes You Fit:

• You are a detail-oriented and dependable team member who enjoys keeping things organized and running smoothly.
• You thrive in a support role where you can contribute to team success behind the scenes.
• You have a natural curiosity and like learning new systems and tools.
• You take initiative and follow through without needing a reminder.
• You care about the quality of your work and the accuracy of the information you manage.

We’re a mission-driven, employee-centered consulting organization that exists to support the public sector. At CPS HR, you’ll work alongside professionals who are passionate about serving communities through government excellence.

We offer:

• Hybrid and flexible work options

• A culture that values innovation, relationships, and equity