Human Resources Administrative Assistant

CPS HR Consulting; Sacramento (CA); Hybrid; USD 25,000 - 36,000; Part time

Job summary

CPS HR Consulting in Sacramento, CA is seeking a part-time HR Administrative Assistant to support our HR team with efficient, compliant, and people-centered operations.

The role is 20 hours per week, hybrid, with in-office requirements two days per week; you will manage HR communications, maintain records, support LMS/I-9 processes, and assist with onboarding and verification tasks while upholding high attention to detail and proactive collaboration.

Qualifications

• At least one year of administrative experience in HR or a related field.
• Strong organizational and communication skills.
• Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems.
• Experience with onboarding and I-9 documentation is a plus.

Responsibilities

• Manage the HR Admin email inbox, documenting team accomplishments, updating organizational charts, and documenting meeting minutes.
• Maintain accurate employee records, including LMS data and I-9 documentation.
• Support training compliance by assigning courses, monitoring completion, and updating employee changes (new hires, offboarding, etc.).
• Coordinate mail and shipping needs.
• Follow up on onboarding tasks after new employee start dates.
• Respond to employment verification requests and assist in maintaining internal HR systems.

Skills

Organizational skills

Communication skills

Microsoft Office

HRIS/LMS familiarity

Tools

Microsoft Office Suite

HRIS/LMS systems

Job description

At CPS HR Consulting, we believe the strength of public service starts with strong internal operations. As a Human Resources (HR) Administrative Assistant you will play a vital role in ensuring the HR team delivers efficient, compliant, and people-centered support to our internal staff and stakeholders.

This position is part-time, 20 hours per week, and hybrid, with the expectation to work in-office two days per week. This role is perfect for someone with strong attention to detail, proactive communication skills, and a passion for operational excellence in human resources.

What You'll Do

• Manage the HR Admin email inbox, documenting team accomplishments, updating organizational charts, and documenting meeting minutes.
• Maintain accurate employee records, including Learning Management System (LMS) data and I-9 documentation.
• Support training compliance by assigning courses, monitoring completion, and updating employee changes (new hires, offboarding, etc.).
• Coordinate mail and shipping needs.
• Follow up on onboarding tasks after new employee start dates.
• Respond to employment verification requests and assist in maintaining internal HR systems.

Travel Requirements:

This position requires occasional travel (up to 5%) for internal meetings, trainings, or recruitment-related events.

What Success Looks Like:

• Timely and organized response to HR communications and requests.
• Compliance with I-9 and training documentation requirements.
• Up-to-date LMS tracking and employee file management.
• Accurate and current organizational charts and onboarding records.

What You'll Bring

• At least one (1) year of administrative experience in Human Resources or a related field.
• Strong organizational and communication skills.
• Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems.
• Experience with onboarding and I-9 documentation is a plus.
• Comfort working independently in a hybrid work environment.

What Makes You Fit

• You are a detail-oriented and dependable team member who enjoys keeping things organized and running smoothly.
• You thrive in a support role where you can contribute to team success behind the scenes.
• You have a natural curiosity and like learning new systems and tools.
• You take initiative and follow through without needing a reminder.
• You care about the quality of your work and the accuracy of the information you manage.

Interviews are anticipated to take place October 26-27, 2026, with a target start date in mid-November 2026.