Administrative Assistant Entry Level

SupportFinity™; Washington; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Job summary

Bowens Business Solutions is seeking an Administrative Assistant – Entry Level to support the Maryland Department of Housing and Community Development (DHCD) at its Lanham headquarters. This temporary role will supplement existing resources and handle routine clerical tasks under close supervision.

Responsibilities include phones, data entry, filing, scheduling, and general office support. Familiarity with Microsoft Office and Google apps is preferred; on-site work is required.

Qualifications

• High school diploma or equivalent.
• Basic computer skills and familiarity with office software.
• Ability to follow instructions and established procedures.
• Strong attention to detail and willingness to learn.
• Effective verbal and written communication skills.

Responsibilities

• Answering phones, greeting visitors, and directing inquiries to appropriate staff.
• Performing basic data entry and updating records or logs.
• Filing, scanning, copying, and organizing documents (paper and electronic).
• Assisting with routine correspondence, such as preparing templates or standard forms.
• Sorting and distributing mail and electronic communications.
• Assisting with scheduling meetings and maintaining calendars under supervision.
• Performing general office support tasks and other related duties as assigned.

Skills

Basic computer skills

Attention to detail

Verbal communication

Written communication

Tools

Microsoft Office Suite

Google Workspace

DocuShare

Job description

Position Summary

The Administrative Assistant – Entry Level classification is intended for personnel who are beginning their administrative careers or who have limited prior experience in office support roles. Individuals in this position perform basic clerical and administrative functions under close supervision and support higher‑level administrative staff and State personnel with routine office tasks.

Benefits:

• Competitive salary
• Dental insurance
• Health insurance

Administrative Assistant – Entry Level

Position Summary

This position supports the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement existing Department resources.

Examples Of Tasks And Responsibilities

• Answering phones, greeting visitors, and directing inquiries to appropriate staff
• Performing basic data entry and updating records or logs
• Filing, scanning, copying, and organizing documents (paper and electronic)
• Assisting with routine correspondence, such as preparing templates or standard forms
• Sorting and distributing mail and electronic communications
• Assisting with scheduling meetings and maintaining calendars under supervision
• Performing general office support tasks and other related duties as assigned

Examples of Equipment and Software Used

• Personal computer
• Photocopier and scanning equipment
• E-Fax systems
• Microsoft Office Suite (basic proficiency in Word and Excel)
• Google Platform (basic use of Gmail, Google Drive, Google Docs)
• Document management and scanning software, such as DocuShare Community Development (DHCD)

Minimum Qualifications

• High school diploma or equivalent
• Basic computer skills and familiarity with office software
• Ability to follow instructions and established procedures
• Strong attention to detail and willingness to learn
• Effective verbal and written communication skills

Work Environment

• Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed
• The State will provide normal office working facilities and equipment reasonably necessary for performance

About the company

Bowens Business Solutions