Office Assistant

SPS Consulting, LLC; Rockville (MD); On-site; USD 40,000 - 55,000; Part time

Benefits offered by this job

Opportunity to work with Montgomery County teams

Job summary

SPS Consulting, LLC is seeking a dedicated Secretary to support the Department of Health and Human Services in Rockville, Maryland. The role requires excellent organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive client information. Responsibilities include data management, answering calls, scheduling, and administrative support for clinical staff. This position is an excellent opportunity for professionals wanting to contribute to essential community services. Join us to make a positive impact on community health services.

Qualifications

• Prior administrative or clerical experience in a healthcare or government setting preferred.
• Strong attention to detail and data entry accuracy.
• Ability to manage multiple tasks and prioritize workload effectively.

Responsibilities

• Enter application data into the DHHS database and Excel spreadsheets.
• Answer incoming calls, retrieve voicemails, and return calls for program information.
• Maintain and update client records for MPP services.

Skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Attention to detail

Verbal communication skills

Written communication skills

Customer service orientation

Ability to manage multiple tasks

Job description

Job Title: Secretary

Department: Department of Health and Human Services (DHHS)

Location: 8630 Fenton Street, Silver Spring, MD, 20910

Schedule: Monday – Friday, 8:00 AM – 4:30 PM

Employment Type: Contract (through SPS Consulting)

Job Summary

SPS Consulting is seeking a dedicated and detail-oriented Secretary to support the Department of Health and Human Services (DHHS). This role provides administrative and office support to ensure the efficient operation of the HSS unit. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling sensitive client information.

Key Responsibilities

Application Intake & Data Management

• Enter application data into the DHHS database and Excel spreadsheets.
• Review client eligibility and demographics in DHHS databases and Electronic Health Records (EHR).
• Prepare urgent referrals for supervisor review.
• Maintain and update client records for MPP services.

Administrative Tasks

• Answer incoming calls, retrieve voicemails, and return calls, providing program information and referrals.
• Schedule client appointments as needed.
• Respond to client and community partner requests via HSS email.
• Open, sort, prioritize, and distribute incoming mail and faxes.
• Maintain office supplies, track inventory, and compile supply orders.
• Assemble and prepare BBH and related program packets for distribution.
• Perform filing, faxing, photocopying, and other clerical duties.
• Attend meetings and take meeting minutes.

Office Support

• Serve as the initial point of contact in the HSS reception area, assisting the public and answering inquiries.
• Provide administrative support to clinical staff and supervisors.

Qualifications & Skills

• Prior administrative or clerical experience in a healthcare or government setting preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and data entry accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Customer service-oriented with a professional demeanor.

Why Join Us?

This is an excellent opportunity to work alongside Montgomery County teams and contribute to essential community services. If you are a motivated professional looking to make an impact, we encourage you to apply!