ADMINISTRATIVE OFFICER I *REPOST* (EXECUTIVE ASSISTANT)

MD; Iowa (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Carroll County Health Department in Westminster, MD seeks an experienced administrator to support the Health Officer, Deputy Health Officers, and operations. This role manages calendars, prepares reports, minutes, and manuals, and coordinates interagency communications across state and federal partners.

Responsibilities include clinic intake, insurance, scheduling, vital records, front office duties, and fee collections, ensuring smooth operations across departments.

Qualifications

• Education: Graduation from an accredited high school or equivalent.
• Experience: At least one year of administrative staff or professional work.
• Notes: Substitution options with college credits or military service.
• Candidates with strong organizational and communications skills are favored.

Responsibilities

• Schedule meetings and maintain calendars for Health Officers and senior staff.
• Create reports, meeting minutes, and procedural manuals.
• Develop workflow charts and organizational charts.
• Coordinate interagency communications with state, federal, and local partners.
• Provide clinic administrative support including intake, insurance, scheduling and front office duties.

Skills

Calendar management

Meeting coordination across time zones

Minutes taking

Report writing

Proficiency with Google Workspace or M

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office Suite

Job description

Introduction

GRADE

13

LOCATION OF POSITION

MDH, Carroll County Health Department
Westminster, MD 21158

Main Purpose of Job

The main purpose of this position is to be responsible for the administrative responsibilities for the Carroll County Health Department (CCHD) Health Officer, Deputy Health Officer-Medical and Deputy Health Officer-Operations. This includes scheduling meetings, creating reports, creating meeting minutes, creating procedural manuals, workflow charts, organizational charts, participating in program planning and analysis, maintaining correspondence with administrative officials (i.e. program heads, staff specialists, etc.) and coordinating interagency communications (i.e. the State Legislature, the federal government, local government agencies, partner organizations, etc.). This position will also provide coverage for administrative support services for the clinic (intake, insurance, scheduling), vital records, front office services including phone support and fee collections, receiving, mail services, operations and security.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of administrative staff or professional work.
Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• 1. Experience working in a high level administrative or Executive Assistant role supporting senior leadership within a large organization.
• 2. Experience managing complex calendars, scheduling meetings across multiple time zones and coordinating travel logistics.
• 3. Experience preparing meeting agendas, taking minutes, distributing materials and ensuring follow up on action items.
• 4. Experience/working knowledge of productivity and communication tools including Google Workspace or Microsoft Office Suite.
• 5. Experience managing projects, tracking deadlines and creating presentations or reports as needed.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS