Administrative Assistant Edward Little High School 190 day School Year

Young World Physical Education; Auburn (ME); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Anthem Health insurance – Single 87% paid

16 sick days

5 earned paid leave days

Maine State Retirement option (PLD plan)

Job summary

Young World Physical Education is seeking an Administrative Assistant for Edward Little High School. This position requires comprehensive clerical support and interaction with students, staff, and families within a fast-paced school environment.

The ideal candidate should have strong interpersonal and organizational skills, with proficiency in office software. Starting immediately as a full-time role, the position offers excellent benefits including health insurance and paid leave.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Prior experience in an office or school setting preferred.
• Ability to work as a team with strong interpersonal skills.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and maintain attention to detail.

Responsibilities

• Serve as a receptionist for the high school office; greet visitors and respond to inquiries.
• Provide administrative support to the administrative team and school staff.
• Maintain student records, attendance, and confidential files.
• Prepare correspondence and school communications.
• Support substitute teacher coordination and daily coverage needs.

Skills

Interpersonal skills

Organizational skills

Communication skills

Proficiency in office software

Education

High school diploma

Associate's or bachelor's degree

Tools

Google Workspace

Microsoft Office

Student information systems (PowerSchool)

Job description

Administrative Assistant - Edward Little High School (190 Day School Year)

Starting Date: Immediately

Job Description

This is a school year position for 190 days per year, from late August to June.

Position Summary

Provide comprehensive administrative and clerical support to ensure the efficient operation of the school office. Serve as a key point of contact for students, staff, families, and the public, maintaining a professional, welcoming, and organized environment.

Essential Duties and Responsibilities

• Serve as a receptionist for the high school office; greet visitors in a friendly manner and respond to inquiries in person, by phone, and via email with professionalism and confidentiality.
• Provide administrative support to the administrative team and school staff.
• Maintain student records, attendance, and confidential files in accordance with state and district policies.
• Manage daily attendance, including tracking absences, tardiness, truancy, and early dismissals.
• Prepare correspondence, reports, and school communications.
• Coordinate office operations, including scheduling appointments, meetings, and events.
• Maintain calendars and assist with building logistics and event coordination.
• Support substitute teacher coordination and daily coverage needs.
• Ensure compliance with applicable policies, procedures, and confidentiality requirements (FERPA).
• Perform other duties as assigned by the administrative team or designee.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Prior experience in an office or school setting preferred.
• Ability to work as a team with strong interpersonal skills.
• Strong organizational and communication skills.
• Proficiency in office software (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks and maintain attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with student information systems (e.g., PowerSchool) preferred.
• A positive, professional demeanor.

Work Environment

• Fast‑paced school office environment with frequent interruptions.
• Regular interaction with students, staff, families, and the public.

Physical Requirements

• Ability to sit, stand, and move about the office for extended periods.
• Occasional lifting of light to moderate office materials.

Benefits

Excellent benefits: Anthem Health insurance – Single 87% paid, 16 sick days, 5 earned paid leave days. Maine State Retirement option (PLD plan).

Position Type

Full‑time.

Job Requirements

• Department of Education Fingerprinting (Criminal History Record Check).
• At least 2 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.