School Year Administrative Assistant (10 month) starting from $21.62/hour

Greenfield Public Schools; Greenfield (MA); On-site; USD 25,000 - 35,000; Full time

Job summary

Greenfield Public Schools' Newton Elementary School in Greenfield, MA seeks a School Year Administrative Assistant to support the principal and site staff. The 10‑month position runs about 7 hours daily with a starting wage of $21.62 per hour, aligned with the Administrative Assistant contract.

Responsibilities include front‑line reception, payroll materials, mail processing, data management in systems like PowerSchool, and coordinating events and communications.

Qualifications

• Associate degree in Office Administration or equivalent is required or high school diploma with relevant experience.
• 1–3 years of prior experience as secretary, receptionist, or administrative assistant preferred.
• Strong communication, organization, and ability to maintain confidentiality.
• Proficiency with office equipment and computer applications is expected.

Responsibilities

• Provide direct administrative support to the principal and site staff.
• Greet and direct visitors professionally.
• Process mail and prepare outgoing mail and packages as needed.
• Support payroll materials and purchase requisitions.
• Coordinate communications and information flow for school operations.
• Assist with coordinating school events and volunteers.
• Maintain school filing system and calendars, and manage data in systems like PowerSchool/AESOP.

Skills

Office administration

Communication

Organization

Confidentiality

Independent work

Attendance

Education

Associate’s Degree in Office Administration or equivalent

High school diploma / GED

Associate degree preferred

Citizenship, residency or work visa required

Tools

Microsoft Office

Database management

Communications programs

Job description

School Year Administrative Assistant (10 month) starting from $21.62/hour

Greenfield Public Schools Newton Elementary School - Greenfield, Massachusetts Open in Google Maps

Job Description

• Provide direct administrative assistance to the principal as well as site staff as required
• Greet and direct all visitors in a friendly and professional manner
• Operate a variety of general office equipment
• Receive, process, and distribute incoming mail, deliveries and interoffice correspondence as well as prepare and process outgoing mail and packages as necessary
• Provide public relations and liaison services between the principal, administrators, staff, parents, students, external agencies, and the general public by initiating, retrieving, and responding to various forms of communication as appropriate
• Coordinate the flow of communications and information to support ongoing school operations
• Create and distribute various materials, both physical and/or electronic, such as letters, forms, notices, lists, schedules, calendars, flyers, memos, etc. as necessary
• Prepare, verify and submit payroll materials and purchase requisitions
• Place requests for, and follow up on, technology, maintenance, and equipment repairs, and services
• Assist with coordinating office and school events as instructed
• Place and answers telephone calls to provide information, record messages, and screen calls
• Composes and transcribes correspondence, bulletins, memorandums, reports, recommendations, and other materials
• Responsible for the school filing system
• Orders and maintains school supplies
• Records financial transactions and balances school fund accounts
• Keeps attendance records of students as well as administrative and support staff
• Logs student and staff information and assists with data management and emergency management systems (PowerSchool, AESOP/Frontline, etc)
• Assists in planning and execution of school emergency operations procedures (evacuation, lockdowns, accountability of staff, etc)
• Helps teachers and administration coordinate volunteers in the school
• Coordinates family telephone calls for events, delays, early releases, and cancellations
• Coordinates student incoming and outgoing transportation including field trips
• Handles student registration
• Coordinates substitute coverage for absences of staff; provides instructions and distributes materials to the substitute and completes all follow-up work associated with absences
• Performs administrative tasks to ensure the staff can work efficiently; perform copying, filing and general administrative support and attempts to correct malfunctioning equipment and/or alerts repair personnel to the problem
• Maintains calendars of class/school events
• Updates informational bulletin boards daily/ weekly
• Works with other administrative assistants, secretaries, and central office administration to insure good office procedures
• Maintains confidentiality in all matters related to student information, personnel and other matters of a confidential nature
• Performs such other appropriate tasks as may be assigned

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit, stoop, squat, kneel, crouch, or crawl; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to sit and occasionally required to walk. The employee must regularly lift and/ or move up to 10 pounds and occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

HOURS: Monday – Friday 7 hours/day not including ½ hour unpaid lunch School work hours: 8:00am-3:30pm per the negotiated contract

The position is a ten-month school position that has scheduled hours during weeks school is in session. The position begins two weeks (10 days) before teachers report, ends one week after the end of school, and includes one floating week during the summer (schedule determined by the Superintendent/School Principal).

SALARY: Per the negotiated Administrative Assistant Association contract starting from $21.62/hour

Job Details

Job ID: 5978601
Application Deadline: Posted until filled
Starting Date: Nov 16, 2026

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Qualifications:
  • Associate’s Degree in Office Administration or equivalent, high school diploma/ GED considered
  • One to three years of prior experience as a secretary, receptionist, or administrative assistant
  • Excellent communication skills as front line representative of the school; answering the door, welcoming visitors, answering the telephone, relaying information to staff and families
  • Excellent organization skills, time management skills, and the ability to set priorities
  • High level of skill in daily use of various office equipment and computer applications, such as Microsoft Office, database management, and communications programs and equipment
  • High professional standard with a proven record for working well with other staff and families, commitment to maintaining confidentiality, ability to work independently, and excellent attendance
• At least 1 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Kristen Heath , Newton Principal
• 70 Shelburne Road
• Greenfield, Massachusetts 01301
• Phone: [phone]
• Email: [e-mail]