Administrative Assistant, Education Programs & Records Hybrid

CatholicJobs.com; Arlington (VA); Hybrid; USD 34,000 - 39,000; Full time

Job summary

The Office of Catholic Schools (OCS) of the Catholic Diocese of Arlington seeks an Administrative Assistant for Professional Education to support teacher recruitment, licensure, and catechist certification. The role also provides receptionist duties and assists the Assistant Superintendent for Leadership, ensuring smooth daily operations across the diocese's schools.

Responsibilities include processing applications, maintaining records, coordinating events, and supporting communications.

Qualifications

• High school diploma required.
• 2–4 years of office experience, preferably in a school-related environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Forms and Teams).
• Strong verbal, written, and interpersonal communication skills.

Responsibilities

• Maintains contracted employee files and organizes records.
• Processes teacher and principal applications and materials.
• Moves toward fully digital records; maintains licensure/certification databases.
• Processes Virginia and licensure/certifications, and catechist certifications as applicable.
• Supports communications, events, and reception duties for the Office of Catholic Schools.

Skills

Communication skills

Organizational skills

Team player

Education

High School

Tools

Microsoft Office

Job description

The Office of Catholic Schools (OCS) of the Catholic Diocese of Arlington seeks an Administrative Assistant for Professional Education to support teacher recruitment, licensure, and catechist certification. The role also provides receptionist duties and assists the Assistant Superintendent for Leadership, ensuring smooth daily operations across the diocese's schools.

Responsibilities include processing applications, maintaining records, coordinating events, and supporting communications.