Administrative Assistant: Education & Certification Support

Catholic-Diocese-of-Arlingto; Arlington (VA); On-site; USD 34,000 - 39,000; Full time

Job summary

The Office of Catholic Schools in the Diocese of Arlington is seeking an Administrative Assistant for Professional Education to support teacher recruitment, licensure and catechist certification, and provide receptionist duties for a busy office.

You will maintain files, process licenses and certifications, assist with salary proposals, and support leadership accreditation activities, while ensuring smooth operations and accurate record keeping across multiple schools.

Qualifications

• Strong Microsoft Office proficiency including Word, Excel, PowerPoint, Outlook, Forms and Teams.
• Excellent verbal, written, and interpersonal communication abilities.
• Strong planning and organizational skills with attention to detail.

Responsibilities

• Manage contracted employee files and teacher/principal applications.
• Maintain hardcopy files and drive toward digital record keeping.
• Process contracts, licensure and recertifications; update records.
• Support Leadership and Accreditation activities and DFE processes.
• Coordinate receptionist duties and office communications.

Skills

MS Office proficiency

Communication skills

Organizational skills

Education

High school diploma or equivalent

Job description

The Office of Catholic Schools in the Diocese of Arlington is seeking an Administrative Assistant for Professional Education to support teacher recruitment, licensure and catechist certification, and provide receptionist duties for a busy office.

You will maintain files, process licenses and certifications, assist with salary proposals, and support leadership accreditation activities, while ensuring smooth operations and accurate record keeping across multiple schools.