Administrative Assistant

Diodes Incorporated; South Portland (ME); On-site; USD 23,419,000 - 38,573,000; Full time

Job summary

Diodes Incorporated in South Portland, ME is seeking an Administrative Assistant to support manufacturing and corporate teams. You will multi-task, coordinate resources, and maintain office efficiency while communicating across departments.

This role focuses on site communications, event planning, PO processing, LMS support, and front-desk duties. Ideal candidates bring a high school diploma, strong organizational skills, and proficiency with MS Office.

Qualifications

• High School Diploma or GED.
• Excellent organization, customer service and teamwork skills.
• Advanced MS Office skills (Outlook, Excel, PowerPoint).

Responsibilities

• Greet visitors and sign them in onsite; act as security liaison.
• Coordinate office activities and conference room scheduling.
• Edit and send site-wide communications for multiple departments.
• Prepare reports and presentations from multiple data sources.
• Assist LMS support by updating site courses and resolving issues.

Job description

Join our organization and support our vision to inspire future technology through leading semiconductor solutions.

Diodes delivers advanced analog and power semiconductor solutions to the world’s leading technology companies, driving innovation, efficiency, and performance across high‑growth markets. Our teams collaborate across engineering, manufacturing, support and corporate functions in a fast‑paced, transparent culture guided by our core values:

Integrity

Commitment

We design reliable technology that improves the world—while prioritizing sustainability, safety, and employee well‑being.

We have an exciting opportunity within Diodes for an Administrative Assistant.

Life at Diodes

Join our organization and support our vision to inspire future technology through leading semiconductor solutions.

Diodes delivers advanced analog and power semiconductor solutions to the world’s leading technology companies, driving innovation, efficiency, and performance across high‑growth markets. Our teams collaborate across engineering, manufacturing, support and corporate functions in a fast‑paced, transparent culture guided by our core values:

Integrity

Commitment

Innovation.

We design reliable technology that improves the world—while prioritizing sustainability, safety, and employee well‑being.

We have an exciting opportunity within Diodes for an Administrative Assistant.

Location

South Portland, ME

Compensation

Pay range $21 to $28/hr. Actual compensation may vary based on experience, qualifications, skills, and geographic considerations. Incentive compensation and benefits may also be available.

About the Role

As an Administrative Assistant in the exciting world of Semiconductor Manufacturing, you will multi-task and work with cross‑functional groups every day, as part of a diverse, skilled, and goal‑driven team.

In this role, the successful candidate will have the opportunity to foster relationships with all levels of the organization, coordinate department resources, and maintain and improve office efficiency. You will create and distribute all levels of internal site communication in support of the intranet, event planning, site collaboration, and the virtual environment. You will also be a go‑to person to assist with composing replies for external correspondence. A keen eye for detail is also needed, as the successful candidate will also be tasked with preparing reports and agendas that may require compiling and formatting data from multiple sources.

What You’ll Do

• Greet visitors and sign them in upon arrival onsite; act as a security liaison for front entrance of the building


• Be the “go-to” person for site‑wide inquiries and needs


• Coordinate office activities and operations to secure efficiency and compliance with company policies


• Oversee conference room scheduling and organizational needs, and submit work request orders as needed


• Edit and send site‑wide communications on behalf of various departments


• Assign and maintain area mailboxes, lockers, cubicles and offices


• Manage internal and external communications, to include phone calls, emails, and other correspondence


• Track and order office supplies


• Compile data from multiple sources and prepare reports and presentations


• Assist with LMS support by adding or updating site specific courses, classes and tests and resolving user issues


• Update local intranet informational pages


• Assist in planning and arranging events; work with caterers and other vendors as needed


• Assist in purchase order creation and invoicing


• Manage and facilitate the Local Employee Discount Program


• Other duties as assigned.

Tools You’ll Use

• MS Office (Outlook, Excel, PowerPoint)


• Microsoft Teams


• Cornerstone LMS and/or Articulate 360


• Adobe Acrobat


• Oracle

What You’ll Gain

• Build strong connections through networking and mentoring with members of Diodes’ highly skilled workforce


• Collaboration and exposure to a global team and resources


• Gain Practical, project‑based experience that strengthens your technical and professional skills.

Who You Are

• High School Diploma or GED


• Possess excellent organization, customer service and teamwork skills


• Have effective communication, interpersonal, and time management skills


• Ability to multi‑task


• Advanced level of knowledge and experience with MS Office (Outlook, Excel, PowerPoint)

What Will Put You Ahead

• Associate or bachelor’s degree


• Experience working in global, semiconductor company


• Experience providing administrative support in a professional work environment

Diodes Incorporated is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.