Administrative Assistant: Dynamic Office & Projects Support

NV5, Inc.; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Paid time off (PTO) and 401(k)

Professional development opportunities

Job summary

NV5, Inc. in Orlando, FL is seeking an Administrative Assistant to provide essential office support and coordination. The role requires handling licensing, archiving, typing, invoicing, and data entry into Deltek Vantagepoint while ensuring accurate documentation and timely processes.

You will support billing deadlines, assist with meetings and events, and maintain office organization with a professional, customer-service oriented approach.

Qualifications

• High School Diploma or equivalent is required.
• Associate degree in Business Administration or related field preferred.
• 2-3 years of relevant administrative support experience.
• Experience in a professional office environment preferred.
• Experience in an engineering firm or technical environment is a plus.

Responsibilities

• Perform office tasks for multiple groups including licensing, archiving, typing, and invoicing.
• Enter client and project information into Deltek Vantagepoint.
• Support billing deadlines by organizing information for project managers.
• Coordinate office tasks such as facility maintenance, meetings, and front lobby support.
• Print/scan documents and perform QA/QC of documents.
• Greet clients and manage front reception with a positive attitude.
• Coordinate events and vendor relationships as needed.
• Assist with special projects as required.

Skills

Communication skills

Organization

Customer service

Time management

Education

High School Diploma or equivalent

Associate's degree in Business Administration or related field

Tools

Deltek Vantagepoint

Microsoft Office Suite

Job description

NV5, Inc. in Orlando, FL is seeking an Administrative Assistant to provide essential office support and coordination. The role requires handling licensing, archiving, typing, invoicing, and data entry into Deltek Vantagepoint while ensuring accurate documentation and timely processes.

You will support billing deadlines, assist with meetings and events, and maintain office organization with a professional, customer-service oriented approach.