Administrative Assistant — Engineering Office | PTO & 401k

NV5; Orlando (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

PTO

401(k)

Professional development

Job summary

NV5 is seeking a full-time Administrative Assistant in our Orlando, FL office to keep the office organized and efficient. You will manage licenses, archiving, typing, spreadsheets, invoicing, and basic accounting tasks, while supporting multiple teams and projects.

Ideal candidates have 2–3 years of related experience in a professional office. Proficiency with Microsoft Office and Deltek Vantagepoint is a plus; we value initiative and strong customer service skills.

Qualifications

• High School Diploma or equivalent required.
• Associate's degree in Business Administration or related field preferred.
• 2-3 years of relevant administrative support experience.
• Experience in a professional office environment required.
• Experience in an engineering firm or technical environment is a plus.

Responsibilities

• Perform administrative tasks for all office groups, including licenses, archiving, typing, and invoicing.
• Enter client and project information, expense reports, and timesheets in Deltek Vantagepoint.
• Assist billing deadlines by providing information to project managers and organizing data.
• Coordinate office tasks, maintain conferences rooms, and ensure cleanliness.
• Print/scan documents and perform QA/QC of documents.
• Answer multi-line phones and greet clients with a positive attitude.
• Coordinate events and vendor interactions; assist with special projects.

Skills

Attention to detail

Customer service orientation

Time management

Communication skills

Education

High School Diploma

Associate's degree preferred

Tools

Deltek Vantagepoint

Microsoft Office Suite

Job description

NV5 is seeking a full-time Administrative Assistant in our Orlando, FL office to keep the office organized and efficient. You will manage licenses, archiving, typing, spreadsheets, invoicing, and basic accounting tasks, while supporting multiple teams and projects.

Ideal candidates have 2–3 years of related experience in a professional office. Proficiency with Microsoft Office and Deltek Vantagepoint is a plus; we value initiative and strong customer service skills.