Administrative Assistant – DOT | Fabrication & Fleet Support

EMCOR Group, Inc.; Barberton, Northern (OH, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant – DOT to provide administrative support to the Fabrication Shop and the DOT Division in a fast-paced environment. This role emphasizes organization, reporting, and data management to ensure smooth operations.

The position requires 3+ years of admin experience, proficiency with MS Office, and a willingness to handle a range of clerical tasks within a construction/fleet setting.

Qualifications

• High school diploma or GED required.
• 3+ years of administrative experience required.
• Microsoft Office proficiency essential; experience in construction or fleet environment a plus.

Responsibilities

• Provide complete administrative support for the Fabrication Shop and the DOT Division.
• Create, update and maintain DQ files.
• Coordinate scheduling of DOT Meds Cards, exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble driver delivery packets.
• Assist in entering and maintaining job entries in production databases (FMS, CRM, ERP, Pick, TCMS).
• Maintain contact lists and addresses for shop employees and drivers.
• Attend meetings, record notes and update action items.

Skills

Administrative experience

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

S.A. Comunale is seeking an Administrative Assistant – DOT to provide administrative support to the Fabrication Shop and the DOT Division in a fast-paced environment. This role emphasizes organization, reporting, and data management to ensure smooth operations.

The position requires 3+ years of admin experience, proficiency with MS Office, and a willingness to handle a range of clerical tasks within a construction/fleet setting.