Executive Admin to VP, Fabrication & Warehousing

S.A. Comunale Co.; Barberton (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant to support the VP of Fabrication Shop and Warehousing. The role entails clerical duties, payroll prep, planning, organizing and project work, while maintaining a professional image in person and over the phone.

This position requires the ability to thrive in a fast-paced environment with a focus on administration, organization, reporting and data management, plus strong Microsoft Office skills and 5+ years of experience.

Qualifications

• High school diploma or GED is required.
• 5+ years of previous administrative experience is required.
• Experience in a manufacturing environment is a plus.
• Experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (Word, PowerPoint, Excel) is required.

Responsibilities

• Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing.
• Schedule travel and manage calendar.
• Provide complete administrative support services for the Fabrication Shop.
• Create and process purchase orders for the fabrication shop and maintenance department.
• Assist in inventory tracking.
• Assist in entering and tracking payroll.
• Enter and maintain job entries in production database systems.
• Maintain attendance files for fab shop employees.
• Assist in preparing driver delivery paperwork and blueprints.
• Maintain contact lists for shop employees and drivers.
• Assist in obtaining job site blueprints and send to job sites.
• Assist in invoice paperwork for workers from temp agencies.
• Distribute incoming mail.
• Maintain FMS updates.
• Review design reports and update schedules as needed.
• Attend meetings and record notes with action items.
• Perform general administrative tasks as assigned.
• Coordinate communication with field employees as necessary.

Skills

Microsoft Office

Education

High school diploma or GED

Job description

S.A. Comunale is seeking an Administrative Assistant to support the VP of Fabrication Shop and Warehousing. The role entails clerical duties, payroll prep, planning, organizing and project work, while maintaining a professional image in person and over the phone.

This position requires the ability to thrive in a fast-paced environment with a focus on administration, organization, reporting and data management, plus strong Microsoft Office skills and 5+ years of experience.