Administrative Assistant – DOT

S.A. Comunale Co., Inc.; Barberton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant – DOT to provide administrative support to the Fabrication Shop and the DOT Division. The role emphasizes organization, reporting, and data management in a fast-paced environment.

The successful candidate will handle scheduling for DOT-related testing, match driver expenses to receipts, and maintain job entries across multiple production databases, using MS Office tools to ensure accuracy and timeliness.

Qualifications

• High school diploma or GED required.
• 3+ years of administrative experience required.
• Experience in construction or fleet industry is a plus.

Responsibilities

• Provide administrative support for the Fabrication Shop and the DOT Division.
• Coordinate DOT Meds Cards, exams and other testing scheduling.
• Enter and track driver payroll and production data in relevant systems.
• Maintain contact lists and meeting notes; attend meetings and document actions.

Skills

MS Office

Data management

Administrative support

Education

High school diploma or GED

Tools

FMS

CRM

ERP

Pick

TCMS

Job description

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Summary

Job Title: Administrative Assistant – DOT

S.A. Comunale is seeking an Administrative Assistant – DOT. The primary function of this role is to provide administrative support to the Fabrication Shop and the DOT Division.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management.

Essential Duties & Responsibilities

• Provide complete administrative support services for the Fabrication Shop and the DOT Division.
• Create, update and maintain DQ files.
• Coordinate the scheduling of appointments of employee DOT Meds Cards, exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble driver’s delivery packets.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Maintain contact list and addresses for shop employees and drivers.
• Attend meetings, record meeting notes and update date action items.

Qualifications

• High school diploma or GED is required.
• 3+ years of previous administrative experience is required.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

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