Administrative Assistant - DOL

FEDSYNC; Washington (District of Columbia); On-site; USD 42,000 - 60,000; Full time

Job summary

FedSync is seeking an Administrative Assistant to support OSHA's Office of the Assistant Secretary and National Office Directors in Washington, DC. The role covers calendar management, invoice processing, records management, and correspondence handling to ensure efficient operations. Qualifications include a U.S.

citizenship, a high school diploma, and at least seven years of relevant admin experience. Onsite work Monday–Friday is required in District of Columbia.

Qualifications

• Proficiency in Microsoft Office Suite (2016).
• Strong organizational and communication skills.
• Ability to manage multiple tasks efficiently in a fast‑paced environment.

Responsibilities

• Maintain staff appointments and calendars, and track tasks and approvals.
• Process and set up invoices in NCMS per federal guidelines.
• Review directives using Word/Excel; manage ARCIS records and LearningLink registrations.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Job description

About FedSync

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview

The Administrative Assistant will provide comprehensive support to OSHA's Office of the Assistant Secretary and National Office Directorates. The role involves a wide range of administrative tasks to ensure smooth operations and efficient management of office functions.

Key Responsibilities

• Maintain management and/or agency staff appointments by scheduling meetings, conferences, and teleconferences, to include office events/leave calendar and inbox, ensuring management is aware of incoming tasks, due dates and has approval of all responses.
• Process and set up accounts payable invoices in Department of Labor's (DOL) New Core Financial System (NCFMS) according to Federal guidelines for invoice payments, if applicable.
• Review and update OSHA Directives using Microsoft Word and Excel. Update records management information in the Archives and Records Centers Information System (ARCIS). Create, route, and maintain training registrations and completion of course records in the Department of Labor's electronic training system, LearningLink.
• Receive, review, assign, and expedite the preparation and processing of controlled agency correspondence in DOL's Correspondence Tracking System (CTS), ensuring the readability and quality of correspondence.
• Manage incoming/outgoing telephone calls, provide general information to callers, and take messages or direct calls to appropriate staff. Welcome customers and answer general office questions.
• Create, maintain, and enter information into various databases within OSHA Program Offices. Set up and manage paper or electronic filing system, record information, edit documents, maintain office documents, correspondence and other work‑related material.
• Attend meetings and provide verbal and written summaries. Prepare conference and/or event materials.
• Arrange for repairs when equipment malfunctions. Complete general preventative maintenance requirements according to manufacturer's instructions. Order and maintain office supplies according to specific Federal guidelines and procedures.
• Format, proof, edit, retrieve, review and copy document information. Transmit text, data and graphics as necessary.
• Make travel arrangements, reservations and prepare vouchers using the electronic E2 Travel system, ensuring adherence to federal travel regulations.

Qualifications

Citizenship: U.S. Citizen.

Education: High school diploma.

Experience: At least 7 years of relevant administrative experience.

Skills: Proficiency in Microsoft Office Suite (2016) and office equipment. Strong organizational and communication skills. Ability to manage multiple tasks efficiently and accurately in a fast‑paced environment.

Location: Must be able to work onsite in the District of Columbia Monday – Friday.

FedSync is an Equal Opportunity Employer

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.