Classified Division Administrative Assistant

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life and disability insurance

Paid time off & holidays

Tuition assistance

Job summary

Los Alamos National Laboratory is seeking an administrative assistant to provide high-level support in a fast-paced, classified environment. You will support the Division staff with calendar management, travel coordination, procurement processing as the designated procurement representative, and confidential handling of sensitive information.

The role requires strong organizational skills, discretion, and the ability to work independently or within a team, coordinating with leadership and

Qualifications

• High School Diploma and 3 years related experience, or equivalent combination.
• Advanced knowledge providing administrative support in a busy office.
• Experience managing electronic calendars and coordinating meetings, high-level visits, tours, conferences and/or travel.
• Proficient in the preparation and formatting of correspondence, reports, and/or presentations.
• Preference for experience handling sensitive/classified information.

Responsibilities

• Perform time & labor, travel, calendar management, foreign visit requests, DPR duties, and procurement requests.
• Provide calendar management for division leaders and deputies.
• Coordinate logistics, scheduling, and announcements of meetings.
• Maintain a professional office atmosphere with discretion and confidentiality on sensitive matters.
• Assist in administering security policies and procedures for classified materials and access.
• Serve as liaison with group members, external offices, and management.
• Ensure timely progress toward deliverables for the group.

Skills

Administrative support

Office management

Calendar management

Communication

Discretion

Travel scheduling

Education

High School Diploma

Tools

Word

Excel

Outlook

PowerPoint

Adobe

Job description

Los Alamos National Laboratory is seeking an administrative assistant to provide high-level support in a fast-paced, classified environment. You will support the Division staff with calendar management, travel coordination, procurement processing as the designated procurement representative, and confidential handling of sensitive information.

The role requires strong organizational skills, discretion, and the ability to work independently or within a team, coordinating with leadership and