Professional Staff Assistant 1

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 66,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life and disability insurance

Paid maternity and parental leave

401(k) with matching

Job summary

Los Alamos National Security LLC seeks a Professional Staff Assistant 1 to provide administrative and operational support to the MST-15 Group Office in Los Alamos, NM. You will work closely with Group Managers to support internal and external needs, manage calendars, correspondence, and logistics.

Minimum qualifications include a Bachelor's Degree with 2 years of related experience, proficiency in Outlook/Excel/PowerPoint/Word, and the ability to obtain a Q clearance.

Qualifications

• Experience coordinating data call responses.
• Experience with calendar management.
• Experience with Outlook, Excel, PowerPoint, and Word.
• Experience communicating with all levels of internal and external personnel.
• Experience coordinating meetings and logistics.
• Ability to obtain and maintain a Q clearance (US citizenship).

Responsibilities

• Provide direct support to group leadership and staff across administrative, operational, and logistical needs.
• Assist in analysis, design, and implementation of initiatives to promote objectives.
• Collect data for projects involving specialized functions and programs.
• Prepare reports, presentations, and planning documents under guidance.
• Maintain group leader calendars and correspondence workflows.
• Serve as a first point of contact for internal and external customers.
• Organize events, meetings, visits, and briefings including logistics and follow-up.

Skills

Data coordination

Calendar management

Communication

Logistics coordination

Team collaboration

Education

Bachelor's Degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

What You Will Do

Professional Staff Assistant 1

The MST-15 Group Office seeks a highly organized, proactive, and experienced Professional Staff Assistant to provide administrative and operational support to a dynamic, mission-focused organization. This role offers the opportunity to work closely with Group Managers programs to support a wide range of internal and external operational needs.

Key Responsibilities

• Provide direct support to group leadership and staff across administrative, operational, and logistical needs.
• Assists in the analysis, design, and/or implementation of business, operational, and/or programmatic initiatives to promote and ensure organizational objectives.
• Conducts research and assembles data for assigned projects related to specialized functions, organizations, and/or programs for issues of moderately complex scope where analysis of situations or data requires a review of a variety of factors.
• Under established directions, composes a variety of specialized reports, presentations, and/or planning documents related to specialized functions, organizations, and/or programs.
• Maintain and manage group leader calendars, and correspondence workflows.
• Act as the first point of contact for internal and external customers, ensuring timely, professional responses and coordination.
• Organize and support events, meetings, visits, workshops, and classified briefings, including logistics, communications, and follow-up actions.
• Develop and implement administrative systems, procedures, and tools to improve operational efficiency and compliance.
• Oversee business operations in collaboration with Finance, Procurement, and Security teams.
• Serve as a liaison to stakeholders across the Laboratory and federal agencies to ensure alignment with policies, regulations, and mission needs.
• Ability to organize, prioritize, and follow-through to complete multiple tasks, under strict deadlines and changing priorities. Ability to work with sensitive information and/or classified matter.

Professional Staff Assistant 1 ($66,100 - $103,600)

• Excellent written and oral communication skills.
• Keeping the group leaders informed of non-technical, administrative matters (e.g., space issues, policies and procedures, etc.).
• Providing oversight of the administrative functions and support of the group offices.
• Managing complex calendars for group management staff.
• Support management of office space.
• Onboard/offboard employees.
• Under established directions, coordinate audit and assessment schedules.
• Supporting and completing special projects, across the group.

What You Need

Minimum Job Requirements

• Experience coordinating data call responses.
• Experience with calendar management.
• Experience with Outlook, Excel, PowerPoint, and Word.
• Experience effectively communicating with all levels of internal and external personnel, including the ability to build effective working relationships.
• Experience with coordinating logistics such as scheduling meetings, booking conference rooms.
• Ability to obtain and maintain a Q clearance which often requires US citizenship.

Education/Experience

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications

• Ability to quickly learn new skills/techniques and adapt to changing environments.
• Ability to work within a team to achieve common goals.
• Ability to follow detailed instructions, procedures, plans and Laboratory requirements.
• Knowledge of and experience with computer systems and applications.
• Ability and willingness to follow safety and security procedures.
• Active Q clearance which often requires US citizenship.

Essential Job Functions

can perform with or without reasonable accommodation: Peripheral vision, depth perception, reading vision and distance vision (corrected), ability to hear in a normal range (500 to 3000 Hertz), standing, walking, and lifting 20-30 pounds.

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position Commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid maternity and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.