Administrative Assistant-(DHS) Safe Haven II

Comunilife Inc; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Comunilife Inc. in the Bronx seeks an experienced Administrative Assistant to support the DHS Transitional program. You will handle office functions, maintain program and client documentation, answer phones, and support procurement and reporting processes.

The role requires an Associate’s degree (preferred) or GED/high school, and at least two years of administrative experience. Experience with HIV/AIDS or related health services is a plus.

Qualifications

• Two years of administrative work experience required.
• Experience with HIV/AIDS afflicted individuals and related services a plus.
• Strong office management and documentation skills.

Responsibilities

• Manages office supply inventory and petty cash.
• Updates and maintains program resources and documentation.
• Supports basic bookkeeping and accounting tasks.
• Maintains electronic database and records for the program.
• Handles incoming/outgoing calls, department mail, and deliveries.
• Greets visitors and provides building access.

Skills

Administrative experience

Education

Associate’s degree preferred

GED or High School diploma

Tools

Electronic database

Job description

Comunilife Inc. is looking for an experienced Administrative Assistant for their DHS Transitional program in the Bronx.The Administrative Assistant is responsible for the office administrative functions program including maintaining program and client documentation, answering telephones, and other administrative duties. The Administrative Assistant supports procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records.Essential Duties:Manages office supply inventory, filing and petty cashUpdates and maintains resourcesCompletes or supports basic functions of bookkeeping and basic accountingMaintains electronic database as appropriateHandles all incoming and outgoing phone calls, department mail and deliveriesGreets and provides access to individuals entering the building.Education and Experience Requirement(s):Associate’s Degree in human services or related field preferred, GED or High School diploma required.Two (2) years’ administrative work experienceExperience with HIV/AIDS afflicted individuals, chronic mental illness, substance abuse individuals and their families a plusComunilife is an Equal Opportunity Employer.