Administrative Assistant

HDR; Omaha (NE); On-site; USD 40,000 - 60,000; Full time

Job summary

HDR, an employee-owned company, is seeking an Administrative Assistant in Omaha, NE. You will greet visitors, manage high-volume calls, coordinate travel, handle expense reports, and prepare documents, reports, and agendas while maintaining professionalism with clients.

Minimum 3 years in a corporate setting with a HS diploma is required; a Bachelor’s/Associate’s degree is preferred. Knowledge of architecture/engineering/construction terms and event planning experience are a plus.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Ability to manage multiple tasks and prioritise in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.

Responsibilities

• Greet employees and visitors with excellent customer service.
• Answer and direct high volume of telephone calls.
• Assist Section Managers with catered lunches.
• Coordinate travel arrangements.
• Process expense reports.
• Complete word processing as needed including letters, memos, reports, and labels.
• Proofread and edit documents for grammar, spelling, punctuation, and format.
• Assist with meeting agendas, minutes, and formatting of reports as needed.
• Printing/compiling/binding project specifications and other documents.
• Coordinate larger print jobs with a corporate printing company.
• Ship, receive, and distribute mail/packages.
• Maintain office supplies.
• Support end‑to‑end coordination of large internal corporate events, including planning, budgeting, logistics, and on‑site execution.
• Exhibit professionalism with external and internal clients at all times.
• Perform other duties as needed.

Skills

Verbal communication

Written communication

Multitasking

Organization

Attention to detail

Confidentiality

Education

High School diploma or equivalent

Bachelor’s or Associate’s degree

Tools

MS Office (Word & Outlook)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:’ https://www.hdrinc.com/our-story‘

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we’ll count on you to:

• Greet employees and visitors with excellent customer service.
• Answer and direct high volume of telephone calls.
• Assist Section Managers with catered lunches.
• Coordinate travel arrangements.
• Process expense reports.
• Complete word processing as needed including letters, memos, reports, and labels.
• Proofread and edit documents for grammar, spelling, punctuation, and format.
• Assist with meeting agendas, minutes, and formatting of reports as needed.
• Printing/compiling/binding project specifications and other documents.
• Coordinate larger print jobs with a corporate printing company.
• Ship, receive, and distribute mail/packages.
• Maintain office supplies.
• Support end‑to‑end coordination of large internal corporate events, including planning, budgeting, logistics, and on‑site execution.
• Exhibit professionalism with external and internal clients at all times.
• Perform other duties as needed.

Preferred Qualifications

• Minimum 3 years of experience in a corporate environment.
• Bachelor’s or Associate’s degree.
• Knowledge of architecture, engineering, and/or construction terms.
• Demonstrated experience planning and coordinating corporate events.

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self‑motivated, well‑organized and detail‑oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Nebraska-Omaha Industry: Administrative Schedule: Full‑time Employee Status: Regular BusinessClass: Marketing and Admin Job Posting: Oct 6, 2026
At HDR, we are committed to the principles of employment equity. We are an Affiliation and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.