Administrative Assistant — Day Shift, Fast-Paced Office

Custom Truck One Source, Inc.; Elk Point (SD); On-site; USD 21,000 - 30,000; Full time

Job summary

Custom Truck One Source seeks an Administrative Assistant to join the Elk Point team. The role emphasizes detail-oriented, organized support with a strong focus on communication and multitasking in a fast-paced office environment.

The candidate will handle greeting visitors, scheduling, messaging, and document preparation, while coordinating mail, inventory, and office services. This is a full-time, day-shift position with competitive benefits and growth opportunities.

Qualifications

• Minimum of one year of related experience in administrative roles or equivalent training.
• Highly organized and detail oriented.
• Proficiency in operating office equipment and MS Office applications.
• Ability to prioritize tasks and meet deadlines consistently.
• Majority of work is performed in an office setting with occasional visits to shop areas.
• Learn additional software applications such as Stratus (timekeeping) as well as ADP (Human Resource Management) & M# (Workload Management system).

Responsibilities

• Initiate contact with staff and address their needs.
• Greet and direct visitors in a professional manner.
• Plan and prepare for meetings, including coordinating schedules and logistics.
• Respond promptly to management requests and manage time efficiently.
• Maintain excellent verbal and written communication with both internal and external stakeholders.
• Work effectively in a fast-paced environment, managing multiple tasks and demands.
• Interface well with customers and all departments, representing the company professionally.
• Take and relay messages accurately.
• Provide callers with the necessary information about the company.
• Type memos, correspondence, reports, and other documents accurately.
• Serve as a back up to the production assistant in their absence.
• Coordinate pick-up and delivery of express mail services.
• Manage office supplies inventory and ordering process.
• Perform clerical duties such as photocopying, faxing, filing, and collating.
• Set up and maintain an organized file system.
• Work efficiently with minimum supervision and demonstrate self-checking capabilities.
• Show willingness and ability to learn new tasks and responsibilities.

Skills

Attention to detail

Organizational skills

Time management

Communication

Education

High school diploma or equivalent

Tools

MS Office

Stratus

ADP

M# Workload Management

Job description

Custom Truck One Source seeks an Administrative Assistant to join the Elk Point team. The role emphasizes detail-oriented, organized support with a strong focus on communication and multitasking in a fast-paced office environment.

The candidate will handle greeting visitors, scheduling, messaging, and document preparation, while coordinating mail, inventory, and office services. This is a full-time, day-shift position with competitive benefits and growth opportunities.