Front Desk Admin Assistant

KJ Medelez LLC; Hermiston (OR); On-site; USD 36,000 - 46,000; Full time

Job summary

KJ Medelez LLC is seeking a Front Desk Admin Assistant to support daily office operations and act as the first contact for drivers, vendors, and visitors. You will help with data entry, filing, and document handling while maintaining organized records and responding to inquiries.

Ideal candidates bring strong customer service, multitasking ability, and proficiency with Outlook, Word, and Excel. Bilingual English/Spanish is a plus and prior trucking or logistics experience is beneficial.

Qualifications

• Strong customer service and communication skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Organized, dependable, and able to multitask.
• Comfortable working in a fast-paced office environment.
• Bilingual English/Spanish preferred, not required.
• Prior experience in trucking or logistics is a plus.

Responsibilities

• Greet visitors and answer incoming calls with a courteous and professional tone.
• Support dispatch and accounting teams with filing, scanning, and data entry.
• Maintain organized logs, calendars, and paperwork systems.
• Respond to emails and direct inquiries to appropriate staff.
• Translate and communicate with Spanish-speaking drivers and vendors.
• Assist with onboarding paperwork and internal forms.
• Help with basic errands, office supply tracking, and other admin tasks.

Skills

Customer service

Communication

Multitasking

Organization

Bilingual: English/Spanish

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are seeking a professional and dependable Front Desk Admin Assistant to support daily office operations and serve as the first point of contact for drivers, vendors, and visitors. This role is essential to keeping the office running smoothly with accurate communication, document handling, and task coordination.

Key Responsibilities

• Greet visitors and answer incoming calls with a courteous and professional tone
• Support dispatch and accounting teams with filing, scanning, and data entry
• Maintain organized logs, calendars, and paperwork systems
• Respond to emails and direct inquiries to appropriate staff
• Translate and communicate with Spanish-speaking drivers and vendors
• Assist with onboarding paperwork and internal forms
• Help with basic errands, office supply tracking, and other admin tasks

Qualifications

• Strong customer service and communication skills
• Proficient in Microsoft Outlook, Word, and Excel
• Organized, dependable, and able to multitask
• Comfortable working in a fast-paced office environment
• Bilingual (English/Spanish) preferred, not required
• Prior experience in trucking or logistics is a plus