Administrative Assistant — Busy Truck Dealership

Truck Enterprises, Inc.; Chesapeake (VA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health and Dental insurance

401(k) plan with company match

Paid vacation and personal leave

Job summary

Kenworth Sales Company, a leading truck dealership, seeks an Office Assistant/Administrative Assistant for its Chesapeake, VA location to perform essential admin tasks and support the District Office Manager. The role involves answering calls, greeting visitors, cashiering, AP processes, filing, and basic accounting entries.

The position emphasizes strong organization, communication, and computer skills, with experience in Excel/Word highly valued.

Qualifications

• High school diploma or equivalent.
• Must be able to efficiently operate telephone system.
• Familiarity with Excel, Word, computer systems and ten-key calculator.
• Truck industry experience a plus.
• Professional personal appearance.
• Excellent organization and communication skills.
• Ability to read, write, and comprehend English instructions and information.

Responsibilities

• Answer all incoming phone calls, direct them to the appropriate party or take a message.
• Greet members of the public and direct them to the appropriate party or facilitates their requests.
• Cashier duties
• Assist with accounts payable process.
• Maintain files for parts tickets and service work orders.
• Sort and distribute mail daily.
• Maintain daily cash sales, deposit checks electronically, prepare deposits and process credit card payments.
• Reconcile coupons and post receipts.
• Oversee posting of miscellaneous receipts.
• Prepare and post journal entries.
• Review the cash sale schedule daily and follow-up on aging invoices.
• Order office supplies.

Skills

Excel

Word

Telephone system

Organization

Communication

English proficiency

Professional appearance

Truck industry experience

Education

High school diploma

Tools

Ten-key calculator

Computer systems

Job description

Kenworth Sales Company, a leading truck dealership, seeks an Office Assistant/Administrative Assistant for its Chesapeake, VA location to perform essential admin tasks and support the District Office Manager. The role involves answering calls, greeting visitors, cashiering, AP processes, filing, and basic accounting entries.

The position emphasizes strong organization, communication, and computer skills, with experience in Excel/Word highly valued.