Administrative Assistant — Data & Vendor Ops (Bend, OR)

Element Materials Technology; Bend (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Element Materials Technology Bend is seeking an Administrative Assistant to support daily operations in a cGMP-regulated environment. You will enter data in Microsoft Dynamics 365, manage vendor records, and provide admin support to the Office Manager and site staff.

As the primary receptionist, you will handle Visitor Management and ensure a welcoming experience for visitors and vendors while maintaining office supplies and coordinating replenishment as needed.

Qualifications

• Associate Degree preferred; an equivalent combination of education and experience will be considered.
• 2–3 years of experience in an administrative assistant, office coordinator, or similar role.
• Proficient in Microsoft Office applications; strong Excel, Word, and PowerPoint skills.
• Experience with ERP systems; D365 experience is a plus.
• Experience managing multi-line or VoIP phone systems in a professional office.
• Strong customer service skills and professional interactions with stakeholders.
• Willingness to learn new systems and processes with a continuous improvement mindset.
• Strong verbal and written communication; ability to collaborate across departments.
• Ability to work independently while contributing to a team.

Responsibilities

• Enter and maintain accurate data in Microsoft Dynamics 365, including POs, invoices, and requisitions.
• Manage vendor records, onboarding new vendors, and maintain the qualified vendor list.
• Provide administrative support to Office Manager, General Manager, and site staff.
• Serve as primary receptionist and manage Visitor Management System for visitors, customers, and vendors.
• Maintain and organize office and breakroom inventory; coordinate replenishment.

Skills

Customer service

Communication

Independent work

Education

Associate Degree

Tools

Microsoft Dynamics 365 (D365)

ERP systems

VoIP phone systems

Microsoft Office

Job description

Element Materials Technology Bend is seeking an Administrative Assistant to support daily operations in a cGMP-regulated environment. You will enter data in Microsoft Dynamics 365, manage vendor records, and provide admin support to the Office Manager and site staff.

As the primary receptionist, you will handle Visitor Management and ensure a welcoming experience for visitors and vendors while maintaining office supplies and coordinating replenishment as needed.