Administrative Assistant

Bluewater Thermal Solutions; South Bend (IN); On-site; USD 34,000 - 52,000; Full time

Job summary

Bluewater Thermal Solutions is seeking an organized Administrative Assistant to keep our Benton Harbor, MI and South Bend, IN facilities running smoothly. You will support office operations, handle vendor invoices, customer billing, employee records, and day-to-day coordination.

You'll thrive on variety, accuracy, and being the go-to person colleagues rely on, with opportunities to contribute across HR, accounting, and facilities as needed.

Qualifications

• 1+ years of administrative support experience.
• Background in HR, accounting/APAR, payroll, or office administration is a plus.
• Comfortable in Microsoft Office.
• Strong organizational skills and followthrough — you keep track of details without being asked twice.
• A professional, friendly presence with employees, customers, and vendors alike.
• Manufacturing or multisite company experience is a plus.

Responsibilities

• Support facility leadership with correspondence, reports, support safety and compliance recordkeeping
• Answer phones, greet and manage visitors, handle mail, and keep the office running smoothly
• Process invoices, billing, and payments; maintain accurate vendor and customer records
• Maintain organized personnel files, onboarding paperwork, and training records
• Generate reports and maintain accurate data across company systems
• Keep confidential information secure and handled with discretion

Skills

Administrative support

Organizational skills

Professional presence

Vendor/customer coordination

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Teams

Job description

Benton Harbor, MI & South Bend, IN

Bluewater Thermal Solutions | On-site

Bluewater Thermal Solutions is looking for an organized, detail-oriented Administrative Assistant to keep our facility running smoothly. You'll be the go-to person for office operations, supporting everything from vendor invoices and customer billing to employee records and day-to-day facility coordination. If you enjoy variety, take pride in accuracy, and like being the person people can count on, we'd love to hear from you.

What You'll Do

• Support facility leadership with correspondence, reports, support safety and compliance recordkeeping
• Answer phones, greet and manage visitors, handle mail, and keep the office running smoothly
• Process invoices, billing, and payments; maintain accurate vendor and customer records
• Maintain organized personnel files, onboarding paperwork, and training records
• Generate reports and maintain accurate data across company systems
• Keep confidential information secure and handled with discretion

What We're Looking For

• 1+ years of administrative support experience
• Background in HR, accounting/APAR, payroll, or office administration is a plus
• Comfortable in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
• Strong organizational skills and followthrough — you keep track of details without being asked twice
• A professional, friendly presence with employees, customers, and vendors alike
• Manufacturing or multisite company experience is a plus, but not required

Good to Know

• Primarily an office role, with occasional time on the production floor (PPE provided/required in those areas)
• Standard office equipment and computer work; occasional lifting up to 25 lbs.
• Able to travel between company of Benton Harbor, MI and South Bend, IN