Administrative Assistant - Property Management

Default Brand; Sarasota (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A large real estate firm in Florida is seeking an Administrative Assistant for their Property Management Department. This role involves providing administrative support, managing purchase orders, and ensuring smooth operations. A successful candidate will demonstrate advanced Microsoft Office skills, particularly in Excel, and possess strong communication skills. Organization and attention to detail are essential, along with a proactive approach to challenges. This opportunity promises a dynamic work environment with various responsibilities.

Qualifications

• Advanced proficiency in Excel required.
• Strong written and verbal communication skills.
• Detail-oriented with effective multi-tasking abilities.

Responsibilities

• Provide administrative support to property management team.
• Issue and process purchase orders and work orders.
• Maintain vendor relationships and address inquiries.

Skills

Microsoft Office

Communication skills

Organizational skills

Problem-solving

Bluebeam

Job description

Administrative Assistant - Property Management

Benderson Development is one of America’s largest privately held real estate companies, with a portfolio that includes more than 1,000 properties totaling over 50 million square feet in 40 states. The diverse Benderson portfolio includes retail, office, industrial, hotel, residential, and landholdings. With over 75 years of experience, Benderson Development has engineered impressive growth through innovation, insight, and determination.

General Summary

As an Administrative Assistant in our Commercial Property Management Department, you will play a critical role in ensuring the smooth and efficient operations of our properties. Your primary responsibilities will include providing administrative support to the property management team, with an emphasis on electronic document and file management, compiling information, and distribution of materials. In addition, you will be responsible for performing accounting-related tasks and assisting with various other duties as assigned.

• Issue a high volume of purchase orders, work orders, and process-related invoices, ensuring accuracy and completeness of the information.
• Maintain a thorough understanding of Nexus purchase orders and GL coding to facilitate the smooth processing of invoices.
• Address vendor and tenant questions and concerns in a timely and professional manner, and place service calls as needed, following up to ensure that issues are resolved satisfactorily.
• Assist with preparing bid documents, requesting bids, and preparing bid analysis, to support effective vendor management.
• Generate maintenance letters, bids, and form letters, utilizing templates and ensuring consistency and accuracy of information.
• Other duties as assigned, including providing support for special projects as needed.

Qualifications:

• Microsoft Office experience is required, with advanced proficiency in Excel and experience using Word and PowerPoint.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with a diverse range of stakeholders.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively.
• Self-motivated and results-driven, with a proactive approach to problem-solving.
• Bluebeam experience preferred, with the ability to utilize this software to support document management and collaboration.

Equal Opportunity Employer
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